FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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PURCHASE OF PORTABLE VALVE ACTUATORS
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a Sole Source Purchase Order to Division of Unex Corporation dba Hytorc for the purchase of four (4) Modec Portable Valve Actuators for a total amount not to exceed $166,992, including applicable sales tax and freight; and
B. Approve a contingency of $8,350 (5%).
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BACKGROUND
The Orange County Sanitation District (OC San) has many valves throughout both plant facilities and pump stations that require staff to manually turn by hand when opening and closing valves and gates. Having a portable tool that can safely and efficiently replace the manual process and increase response time, especially in wet weather and emergency situations, would be beneficial to plant and pump station operations.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Maintain a proactive asset management program
• Provide a safe and collegial workplace
• Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting
PROBLEM
The manual process to open and close valves requires extensive, difficult, and time-consuming manual operation, leading to high risk of injury. Valves can also be inadvertently over-torqued by manual operation, resulting in damage to the valve stem assembly.
PROPOSED SOLUTION
Approve a Sole Source purchase of four (4) Modec Portable Valve Actuators from Hytorc, which can reduce the risk of injury, optimize the process of opening and closing valves, and prevent damage to OC San assets.
TIMING CONCERNS
These portable valve actuators are essential, especially in the event of an emergency or adverse weather event.
RAMIFICATIONS OF NOT TAKING ACTION
Actuators that entail manual operation may be inoperable during critical times, requiring excessive manual force that could result in delayed response, injury, or an incident.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Hytorc is the OEM for Modec Portable Valve Actuators and the exclusive distributor in California. A 5% contingency is requested in the event of pricing changes due to tariffs, delays in placing the order, or other unforeseeable changes.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget FY 2024-25 and 2025-26, Section 8, Page 89, Plant No. 2 Maintenance) and the budget is sufficient for the recommended action.
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Date of Approval |
Contract Amount |
Contingency |
|
03/05/2025 |
$166,992 |
$8,350 (5%) |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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