FROM: Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of October 1, 2022 to December 31, 2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
l AMETEK SPECTRO SCIENTIFIC - FluidScan Lubricant Condition Monitor Equipment, Parts, Accessories, and Repairs
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (OC San) facilities because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the second quarter of fiscal year 2022-23:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ADT COMMERCIAL LLC |
$95,000.00 |
Operations & Maintenance |
Blanket PO for Maintenance and Repair of Fire Systems at Plant 1 and 2 11/1/22 - 10/31/23 with 4 Optional Renewal Periods Specification No. S-2022-1351 |
|
AVEVA SELECT CALIFORNIA |
$83,015.00 |
Administrative Services |
Annual PO for Wonderware Premium First Level Support Service 11/16/22 - 11/15/23 Board Approved OEM Sole Source List M.O. 8/28/19, Item 3(B) |
|
AVIVA ENERGY CORP. |
$95,000.00 |
Operations & Maintenance |
Blanket PO for Utility Energy Consulting Services Related to the Direct Access (DA) Program Sole Source Justification 2646 Reason: Unique Product/Service |
|
BEAMEX, INC |
$84,165.00 |
Operations & Maintenance |
Purchase of One (1) Beamex MC6-EX Advance Field Calibrator/Communicator and One (1) ePG Electric Pressure Pump/Controller Board Approved OEM Sole Source List M.O. 8/22/18, Item 7(B) |
|
DENOVO VENTURES, LLC |
$50,100.00 |
Administrative Services |
JD Edwards Tools Upgrade Specification No. CS-2022-1342 |
|
EEC ENVIRONMENTAL |
$59,530.00 |
Environmental Services |
Auditing Services to Assess Effectiveness of OC San’s Stormwater Program Specification No. CS-2022-1357-R |
|
GEA MECHANICAL EQUIPMENT US, INC. |
$95,000.00 |
Operations & Maintenance |
On-call Maintenance Service Contract for P1-101 GEA Westfalia Thickening and Dewatering Centrifuges 10/21/22 - 10/20/23 Board Approved OEM Sole Source List M.O. 9/23/20, Item 12(B) |
|
MODERN ICONCEPTS |
$95,000.00 |
Administrative Services |
Blanket PO for Sewer Agency Fee System (SAS) 2.0 Annual Application Support 1/1/23 - 12/31/23 Sole Source Justification 2695 Reason: Unique Product/Service |
|
MURPHY INDUSTRIAL COATINGS, INC. |
$52,472.00 |
Operations & Maintenance |
Junction Structure A Repairs at Plant 1 Sole Source Justification 2690 Reason: Unanticipated Additional Repairs and Labor |
|
NATIONAL PLANT SERVICE |
$97,800.00 |
Operations & Maintenance |
Blanket PO to Provide Sewer Flow Monitoring Services 12/1/22 - 11/30/23 with 4 Optional Renewal Periods Specification No. S-2021-1275 |
|
QUINN POWER SYSTEMS |
$77,935.00 |
Operations & Maintenance |
Headworks Generator Load Bank Testing and Tuning at Plant 2 Specification No. S-2022-1369 |
|
SC FUELS |
$74,997.75 |
Operations & Maintenance |
Purchase of 5,000 Gallons (Bulk Oil) of Chevron 5200 Hdax Low Ash 40 for Plants 1 and 2 Specification No. JA-124984 |
|
SHI INTERNATIONAL CORP |
$89,435.76 |
Administrative Services |
WalkMe for Employees Application Support 1/17/23 - 1/16/26 OMNIA Partners Contract # 2018011-02, in Accordance with Ordinance OC SAN-56 Section 2.03 (B) Cooperative Purchases |
|
TIANO CONSTRUCTION |
$99,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Cleaning and Removing Debris from OC San Collection System Property and Easements 10/18/22 -10/17/23 GM Article 2, Section 2.2 (b) (1) |
|
TROPICAL PLAZA NURSERY INC |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Irrigation Services and Repairs 11/17/22 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
Additionally, in accordance with Board purchasing policies, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the second quarter of fiscal year 2022-23:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
J R FILANC CONSTRUCTION |
$151,425.00 |
Operations & Maintenance |
Access Ladder Replacement at T&D Odor Control Facility at Plant 1 Specification No. TOB-2022-1352 of Master Service Contract S-2021-1234BD-2 |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$54,395.00 |
Operations & Maintenance |
Ella Tunnel Walkway Replacement at Plant 2 (MP2-002) Specification No. TOB-2022-1361 of Master Service Contract S-2021-1234BD-5 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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