FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
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OCEAN OUTFALL BOOSTER STATION ELEVATOR REHABILITATION, PROJECT NO. SC20-02
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Approve a Purchase Order to TK Elevator (TKE) for Ocean Outfall Booster Station Elevator Rehabilitation, Project No. SC20-02, using Sourcewell Cooperative Contract No. 020923-TER for an amount not to exceed $216,981; and
B. Approve a contingency of $43,396 (20%).
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BACKGROUND
The Orange County Sanitation District (OC San) operates the Ocean Outfall Booster Station (OOBS) at Plant No. 2. Staff uses the freight elevator to deliver and remove equipment between the ground level, basement, and second floor.
RELEVANT STANDARDS
• Ensure the public’s money is wisely spent
• Participate in local, state, and national cooperative purchasing programs
• Maintain a proactive asset management program
PROBLEM
The OOBS elevator, installed in 1989, has become increasingly unreliable and requires frequent repairs. Currently, it is out of service, as replacement parts are difficult to source due to the obsolescence of its equipment.
PROPOSED SOLUTION
Approve a Purchase Order for Ocean Outfall Booster Station Elevator Rehabilitation, Project No. SC20-02. This project will rehabilitate and modernize the elevator with new equipment using current technologies.
This project requires modifications to existing equipment, some of which may only become accessible once work begins, increasing the risk of unforeseen costs. Given the relatively small value of this purchase order, staff recommends a 20% contingency to provide funds for addressing unexpected conditions or changes that can prevent a delay that could expose OC San to extended overhead costs by the contractor.
TIMING CONCERNS
The OOBS elevator is currently out of service and in need of repairs. Approving this Purchase Order to modernize the existing elevator and its related equipment is the most efficient solution to replace the outdated components and restore the elevator to full operation as quickly as possible.
RAMIFICATIONS OF NOT TAKING ACTION
The OOBS elevator will remain inoperable until repair parts are procured and addressed. OC San will continue to incur maintenance repair costs with long lead times and limited elevator availability.
PRIOR COMMITTEE/BOARD ACTIONS
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ADDITIONAL INFORMATION
OC San utilizes a Cooperative Agreement through Sourcewell (formerly National Joint Powers Alliance), Cooperative Contract No. 020923-TER, in accordance with Ordinance No. OC SAN-61, Section 2.03(B), Cooperative Purchases. This Cooperative contract was awarded using a competitive bid process like OC San’s and has been vetted by OC San’s Purchasing Division.
CEQA
The project is exempt from CEQA and a Notice of Exemption will be filed with the OC Clerk-Recorder and State Clearing House after the OC San's Board of Directors approval of the Purchase Order.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget FY 2024-25 and 2025-26, Section 8, Page 52, Operations & Maintenance Capital Program, Project No. M-SM-CAP) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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