FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
title
COATING INSPECTION AND CORROSION TESTING SERVICES, PSA 2022-001
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
Approve Professional Services Agreements to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2022-001, for a three-year period effective May 1, 2022, for an amount not to exceed $300,000 per individual agreement ($600,000 total) with the following two firms:
• CSI Services, Inc.
• Diversified Project Services International (DPSI)
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BACKGROUND
The Orange County Sanitation District (OC San) uses outside specialty consultants for coating inspection and corrosion testing services in support of the Capital Improvement Program, Small Construction Projects, and Maintenance Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. These services are essential to ensure that contractors install coatings and corrosion control system per manufacturer and specification requirements.
RELEVANT STANDARDS
• Ensure the public’s money is wisely spent
• 1, 5, 20-year planning horizons
• Comply with California Government Code §4526: Select the “best qualified firm” and “negotiate fair and equitable fees”
PROBLEM
The current on-call coating inspection and corrosion testing services contracts are expiring in April 2022. Without new contracts, OC San would not be able to ensure coating and corrosion control systems are properly installed.
PROPOSED SOLUTION
Award Professional Services Agreements to provide on-call coating inspection and other corrosion testing services for collection system and treatment plant projects.
The agreements will cover a three-year period. The recommended contract amounts are based on an average of the number and type of testing and inspections utilized over the past three years and the anticipated needs going forward for the next three years based on forecasted project workload. Staff will use these consultants on an as-needed basis only. The total agreement cost is not guaranteed, nor is it paid to the consultant if their services are not used.
TIMING CONCERNS
The current contracts will be expiring, and the budgets expended. Delaying the new contracts will prevent the use of these services to support Collection System and Treatment Plant projects.
RAMIFICATIONS OF NOT TAKING ACTION
Increased risk of construction quality and code compliance issues executing Capital Improvement Program, Small Construction Projects, and Maintenance Projects.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
On August 25, 2021, OC San issued a Notice to Prospective Proposers to over 1,600 vendors which outlined the timeline for the solicitation. On September 14, 2021, OC San requested and advertised for proposals. 23 companies identified themselves as potential bidders, so an adequate response was expected.
Two proposals were received on October 28, 2021. A post-proposal survey was conducted which provided a number of reasons companies did not propose. Responses were as follows: their safety record could not meet OC San’s requirements, they proposed as a sub with another company, they could not bid as a prime, they plan to have an office in California in the near future but are not yet located in-State, and they do not have the NACE qualified staff. More than one said the Scope of Work does not align with their business services.
The two proposals were evaluated in accordance with the evaluation process set forth in OC San’s Purchasing Ordinance by a pre-selected Evaluation Team consisting of OC San staff: two Construction Inspection Supervisors and two Construction Inspectors. The Evaluation Team also included two non-voting representatives from the Contracts Administration Division.
The following evaluation criteria were described in the Request for Proposals (RFP) and used to evaluate the proposals.
|
CRITERION |
WEIGHT |
|
Project Approach and Scope of Work Understanding |
25% |
|
Staff Qualifications |
40% |
|
Professional Registration and Experience |
35% |
The Evaluation Team scored the proposals on the established criteria as summarized in the table below:
|
Rank |
Firm |
Approach and Understanding (Max 25) |
Staff Qualifications (Max 40) |
Prof. Registr & Experience (Max 35) |
Total Score (Max 100) |
|
1 |
Diversified Project Services International (DPSI) |
20 |
23 |
25 |
68 |
|
2 |
CSI Services, Inc. |
11 |
28 |
21 |
60 |
Based on the evaluation, both firms were found to be qualified.
Review of Fee Proposal and Negotiations:
The fee proposals for the selected firms were opened on January 27, 2022 and the rates were reviewed for general conformance and found to be acceptable. Staff recommends award of the agreements to CSI Services, Inc. and Diversified Project Services International (DPSI).
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance. The budgeted costs for the proposed Professional Service Agreements are contained within the approved CIP project budgets and no additional funding is necessary.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
• Professional Services Agreements - Coating Inspection and Corrosion Testing Services
WG: jw