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File #:
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2022-2456
Version:
1
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Name:
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Type:
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Consent
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Status:
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Passed
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On agenda:
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8/24/2022
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Final action:
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8/24/2022
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Title:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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Attachments:
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1. Agenda Report
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Related files:
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2019-483, 2019-709, 2019-748, 2020-903, 2020-943, 2020-1051, 2020-1084, 2020-1204, 2020-1248, 2020-1315, 2020-1352, 2021-1456, 2021-1488, 2021-1620, 2021-1662, 2021-1805, 2021-1856, 2021-1952, 2021-1990, 2022-2114, 2022-2146, 2022-2297, 2022-2334
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FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
title
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
end
GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of April 1, 2022 to June 30, 2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
• DIG-SMART, LLC - Dig-Smart Enterprise Software (Dig-Smart Fusion Server & Dig-Smart WebAPI)
• NEWPORT HARBOR SHIPYARD - Paint and Repair Services for the Nerissa Vessel
• WATERMAN GATES - Waterman Engineered Products, Parts, and Equipment
body
BACKGROUND
Staff provides the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (OC San) facilities because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2021-22. Activity is typically higher in the fourth quarter of the fiscal year due to establishment of annual blanket purchase orders for the upcoming year.
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Vendor Name |
Amount |
Department |
Description/Discussion |
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AGILENT TECHNOLOGIES INC |
$51,036.00 |
Environmental Services |
Annual PO for Crosslab Silver Service Plan 4/7/22 - 4/6/23 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
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ANDERSON A.C, L.P./AMERICAN MECH SVCS |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Response to Assess and/or Repair HVAC Systems of Occupied Areas 7/1/22 - 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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BARR ENGINEERING, INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Response to Assess and/or Repair HVAC Systems of Occupied Areas 7/1/22 - 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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COOPER MACHINERY SERVICES LLC |
$74,934.72 |
Operations & Maintenance |
Purchase of Cooper Bessemer CenGen Engine Components Board Approved OEM Sole Source List M.O. 8/23/17, Item 9 |
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CORTECH ENGINEERING, INC., A DXP COMPANY |
$61,139.00 |
Operations & Maintenance |
Stock Purchase of One (1) SEEPEX Progression Cavity Pump with Drive Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
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CR&R |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO to Provide and Dump 40 Yard Trash Dumpsters at Plants 1 & 2 7/1/22 - 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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DAVIS FARR LLP |
$53,370.00 |
Administrative Services |
Blanket PO for Financial Auditing Services 5/1/22 - 4/30/23 with 4 Optional Renewal Periods Specification No. CS-2022-1292BD |
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EMBARK CONSULTING, LLC |
$65,000.00 |
Engineering |
Blanket PO to Provide CRISP and SCADA Software Maintenance Support 7/20/22 - 6/30/23 Sole Source Justification 2587 Reason: OEM Equipment/Part/Service |
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EPLUS TECHNOLOGY, INC. |
$67,309.94 |
Administrative Services |
Purchase of Cisco Hardware for P1-105 Project New Network V3 Cisco NVP Data Communication Master Agreement #AR3227, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
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ESRI - ENVIRONMENTAL SYST RESEARCH INST. |
$98,700.00 |
Administrative Services |
Annual PO for ESRI Enterprise Advantage Program, including Technical Advisors, Account Planning, & Webcasts 7/1/22 to 6/30/23 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
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GRAYBAR ELECTRIC COMPANY WALNUT CA |
$70,591.48 |
Operations & Maintenance |
Purchase of Electrical Components for Quantum Upgrade Board Approved OEM Sole Source List M.O.12/14/16, Item 12 |
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GRAYBAR ELECTRIC COMPANY WALNUT CA |
$80,000.00 |
Operations & Maintenance |
Annual PO for Miscellaneous Electrical Parts and Supplies 7/1/22 - 6/30/23 US Communities Contract# EV2370, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
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HOME DEPOT |
$75,000.00 |
Administrative Services |
Convenience Blanket PO for Miscellaneous Material 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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LEED ELECTRIC, INC. |
$81,897.00 |
Engineering |
Blanket PO for Lighting Improvements Boiler and Sludge Dewatering Areas at Plant 1 5/25/22 - 11/24/22 Specification No. FE21-02 Construction |
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MCMASTER CARR SUPPLY COMPANY |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Shop Supplies, Small Parts, and Small Tools 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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NEWPORT HARBOR SHIPYARD |
$89,160.00 |
Environmental Services |
Haul-Out, Paint, and Repair Work for Nerissa Motor Vehicle as Part of Regular Maintenance Services Sole Source Justification 2606 Reason: Unique Product/Service |
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ON-CALL RATA & TESTING S-2021-1284BD |
$95,000.00 |
Environmental Services |
Master Blanket PO for On-Call Emissions Testing and RATA Services 6/1/22 - 5/31/23 with 2 Optional Renewal Periods Specification No. S-2021-1284BD-R |
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ONESOURCE DISTRIBUTORS INC |
$80,000.00 |
Operations & Maintenance |
Convenience Blanket PO for the Purchase of Miscellaneous Electrical Parts and Supplies 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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PERFORMANCE FORD |
$54,047.00 |
Operations & Maintenance |
Purchase of One (1) New Ford F250 Utility Truck Sole Source Justification 2575 Reason: Limited Time Availability Due to Micro-Chip Shortage. |
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PMWEB, INC. |
$99,583.35 |
Administrative Services |
Support & Maintenance/Hosting for Project Management Information System 8/1/22 to 7/31/23 Board Approved OEM Sole Source List M.O. 8/28/18, Item 7 |
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RAINBOW DISPOSAL CO., INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Providing and Servicing Three (3) Cubic Yard Dumpsters at Plants 1 & 2 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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SAFETY SHOE SERVICES |
$70,000.00 |
Human Resources |
Convenience Blanket PO for On-Site Safety Shoe Services 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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SC FUELS |
$55,120.00 |
Operations & Maintenance |
Purchase of 4,000 Gallons (Bulk Oil) of Chevron 5200 Hdax Low Ash 40 for Plants 1 and 2 Specification No. DG-122408 |
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SOUTHERN CALIFORNIA NEWS GROUP |
$99,000.00 |
Administrative Services |
Convenience Blanket PO for Notices, Classified Ads, and Legal Advertising 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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SUMMIT STEEL |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Various Miscellaneous Metal Stock 7/1/22 to 6/30/23 GM Article 2, Section 2.2 (b) (1) |
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TONY DEMARIA ELECTRIC INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Electrical Parts and Services at Plants 1 and 2 5/30/22 to 5/39/24 GM Article 2, Section 2.2 (b) (1) |
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TRANE COMPANY - EQUIPMENT |
$53,162.00 |
Operations & Maintenance |
Blanket PO for Absorption Chillers Maintenance at Plant 1 7/1/22 - 6/30/24 Board Approved OEM Sole Source List M.O. 8/23/17, Item 9 |
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TRIMBLE NAVIGATION LTD |
$88,800.00 |
Administrative Services |
Blanket PO for Maintenance of the 40 Trimble Unity Platform Licenses 4/9/22 to 4/8/24 Sole Source Justification 2565 Reason: OEM Equipment/Part/Service |
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U.S. POSTAL SERVICE (HASLER) |
$70,000.00 |
Administrative Services |
Convenience Blanket PO with US Postal Service (Hasler) for Postage 7/1/22 to 6/30/24 GM Article 2, Section 2.2 (b) (1) |
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WESTERN EPG PRODUCTS, INC. |
$75,004.95 |
Administrative Services |
Stock Purchase of Multiple Johnson Matthey Selective Catalytic Reduction (SCR) and Oxidation Catalyst Units for Plant 2 Board Approved OEM Sole Source List M.O. 5/23/18, Item 12 |
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YORKE ENGINEERING LLC |
$95,000.00 |
Environmental Services |
Blanket PO To Provide On-Call Air Quality Permitting Assistance Plant 1 5/1/22 - 4/30/23 with 4 Optional Renewal Periods Specification No. CS-2022-1301 |
Additionally, in accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2021-22:
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Vendor Name |
Amount |
Department |
Description/Discussion |
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JAMISON ENGINEERING CONTRACTORS INC |
$225,000.00 |
Operations & Maintenance |
Interplant Digester Gas Pipeline Leak Repairs at Plant 2 Specification No. TOB-2022-1331 of Master Service Contract S-2021-1234BD-3 |
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O'CONNELL ENGINEERING & CONSTRUCTION INC |
$64,000.00 |
Operations & Maintenance |
Headworks Reclaim and Plant Water Replacement at Plant 2 Specification No. TOB-2022-1306 of Master Service Contract S-2021-1234BD-5 |
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O'CONNELL ENGINEERING & CONSTRUCTION INC |
$69,335.00 |
Operations & Maintenance |
Bleach Pump Containment Drainage Improvements at Plant 1 Specification No. TOB-2022-1322 of Master Service Contract S-2021-1234BD-5 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
N/A
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