FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
title
COATING AND CORROSION MANAGEMENT ASSESSMENT STAFFING SUPPORT SERVICES, SPECIFICATION NO. CS-2024-645BD
end
GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Corrpro Companies, Inc. for Coating and Corrosion Management Assessment Staffing Support Services, Specification No. CS-2024-645BD, for the period of March 1, 2025, through February 28, 2026, for a total annual amount not to exceed $700,000, with four (4) one-year renewal options; and
B. Approve a contingency of $70,000 (10%).
body
BACKGROUND
The Orange County Sanitation District (OC San) owns, maintains, and operates nearly $14 billion of assets throughout Reclamation Plant No. 1 in Fountain Valley, Reclamation Plant No. 2 in Huntington Beach, and the collection system. To maintain reliable facilities, OC San’s asset management program proactively assesses and tracks the condition and performance of major assets to develop targeted maintenance and capital investment strategies.
Condition assessments provide an accurate understanding of the state of OC San’s major assets, identify deficiencies that need to be addressed, and provide a timeline for necessary repairs, rehabilitation, or replacement to maintain asset reliability. This agreement will provide staffing to perform corrosion engineering services including condition and corrosion assessments, cathodic protection testing, coating inspections, and the preparation of associated reports.
RELEVANT STANDARDS
• Sustain 1, 5, 20-year planning horizons
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
• Protect OC San assets
PROBLEM
OC San has a need for coating and corrosion engineering expertise to support assessments and provide related guidance for the asset management program.
PROPOSED SOLUTION
Approve a Professional Consultant Services Agreement for corrosion and condition assessments, coating systems support, and cathodic protection testing.
TIMING CONCERNS
The previous agreement for corrosion management support expires on February 28, 2025. Further delay of the new contract will prevent the use of these services to support the asset management program.
RAMIFICATIONS OF NOT TAKING ACTION
Without coating and corrosion management support services, OC San staff would not have detailed condition and corrosion information for the development of maintenance and capital investment strategies.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San requested and advertised for proposals for Coating and Corrosion Management Assessment Staffing Support Services, Specification No. CS-2024-645BD, on October 3, 2024. The following evaluation criteria were described in the RFP and used to determine the most qualified Consultant.
|
CRITERION |
WEIGHT |
|
1. Qualifications of Firm |
30% |
|
2. Proposed Staffing & Project Organization |
40% |
|
3. Interview |
30% |
Two (2) proposals were received on November 6, 2024, and evaluated in accordance with the evaluation process set forth in OC San’s Purchasing Ordinance by a pre-selected Evaluation Team consisting of OC San staff: Senior Engineer, Engineering Supervisor, and Maintenance Superintendent. The Evaluation Team was chaired by a Purchasing Division representative as a non-voting member.
The Evaluation Team first reviewed and scored the proposals based on Criterion 1 and 2 listed above.
|
Rank |
Proposer |
Criterion 1 (Max 30%) |
Criterion 2 (Max 40%) |
Subtotal Score (Max 70%) |
|
1 |
Corrpro Companies, Inc. |
27% |
33% |
60% |
|
2 |
Accurate Corrosion Control |
22% |
25% |
47% |
Based on the scoring, the highest-ranking firm, Corrpro Companies, Inc. was selected for an interview. The interview was conducted on December 9, 2024. Following the interview, the evaluation team scored the interview using the evaluation criteria and weighting listed above.
|
Rank |
Proposer |
Subtotal Score (Max 70%) |
Interview (Max 30%) |
Total Score (Max 100%) |
|
1 |
Corrpro Companies, Inc. |
60% |
23% |
83% |
Based on these results, staff recommends approving the Professional Consultant Services Agreement to Corrpro Companies, Inc.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget FY 2024-25 and 2025-26, Section 6, Page 72, Professional and Contractual Services) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
• Professional Consultant Services Agreement
NN:bw:op