FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
title
ON-CALL EMERGENCY MECHANICAL SERVICES, SPECIFICATION NO. S-2025-698BD
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a General Services Contract to Jamison Engineering Contractors, Inc.and a secondary Vendor to provide On-Call Emergency Mechanical Services, Specification No. S-2025-698BD, for an annual total amount not to exceed $1,056,605 for a one-year period with four (4) optional one-year renewals for each vendor; and
B. Approve an annual contingency of $105,661 (10%) for each vendor.
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BACKGROUND
The Orange County Sanitation District (OC San) operates and maintains extensive mechanical equipment, systems, structures, and utilities to convey and treat wastewater at its plants and pump stations. During urgent, or emergency mechanical events occurring especially outside of normal business hours (holidays, nights, or weekends) OC San may lack immediate access to critical technical support. Engaging a capable contractors will ensure that OC San has readily available resources and expertise to promptly mitigate urgent issues affecting its treatment and conveyance systems.
RELEVANT STANDARDS
• Protect OC San assets
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
PROBLEM
In urgent or emergency situations, the required work may exceed the capacity of mechanical maintenance staff to effectively respond to and mitigate these events, particularly when these events occur outside of normal business hours.
PROPOSED SOLUTION
Approve a General Services Contract with the two selected contractors to provide on-call emergency mechanical support for critical mechanical and compliance needs.
TIMING CONCERNS
Proceeding as expeditiously as possible is necessary to ensure staff have the required resources in place prior to an urgent or emergency event.
RAMIFICATIONS OF NOT TAKING ACTION
Failure to act in a timely manner increases the risk of treatment process downtime, process failure, or risk of wastewater spill occurs.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
On September 11, 2025, OC San issued a Request for Proposal and on October 21, 2025, OC San received seven (7) proposals. The proposals were evaluated in accordance with OC San’s policies and procedures by a team consisting of an OC San Project Manager, a Maintenance Superintendent, two (2) Maintenance Supervisors, and an Engineer. A Purchasing representative chaired the team as a non-voting member.
Proposals were individually scored based on the following criteria:
|
CRITERION |
WEIGHT |
|
1. Qualifications of the Firm |
30% |
|
2. Staffing and Project Organization |
25% |
|
3. Work Plan |
25% |
|
4. Cost |
20% |
The evaluation team first reviewed and scored the proposals based on the criteria listed above, excluding the cost criterion.
|
Rank |
Proposer |
Criterion 1 (Max 30%) |
Criterion 2 (Max 30%) |
Criterion 3 (Max 20%) |
Subtotal Score (Max 80%) |
|
1. |
Jamison Engineering Contractors, Inc. |
28% |
22% |
22% |
72% |
|
2. |
Murray Company |
25% |
19% |
20% |
64% |
|
3. |
Innovative Engineering and Maintenance |
23% |
19% |
19% |
61% |
|
4. |
W.A. Rasic |
21% |
17% |
15% |
53% |
|
5. |
GSE Construction |
20% |
17% |
15% |
52% |
|
6. |
Vicon Enterprises |
20% |
16% |
11% |
47% |
|
7. |
Mehta Mechanical Company |
17% |
15% |
14% |
46% |
A sealed cost proposal accompanied all proposals. Only the cost proposals for the three (3) highest-ranked firms were opened.
|
Rank |
Proposer |
Subtotal Score without cost (Max 80%) |
Cost (Max 20%) |
Total Weighted Score (Max 100%) |
|
1. |
Jamison Engineering Contractors, Inc. |
72% |
18% |
90% |
|
2. |
Murray Company |
64% |
20% |
84% |
|
3. |
Innovative Engineering and Maintenance |
61% |
15% |
76% |
The two (2) highest-ranked firms were invited to submit a Best and Final Offer (BAFO) following review of the cost proposals.
|
Rank |
Proposer |
Original Cost |
BAFO |
|
1. |
Jamison Engineering Contractors, Inc. |
$1,056,605 |
$1,056,605 |
|
2. |
Murray Company |
$966,990 |
$963,990 |
|
3. |
Innovative Engineering and Maintenance |
$1,293,551 |
N/A |
Based on these results, staff recommend approving the General Services Contract with Jamison Engineering Contractors, Inc. The term of this Contract will commence on the effective date of the Notice to Proceed with four (4) optional one-year renewals.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions outlined in California Code of Regulations Section 15301. A Notice of Exemption has been filed with the OC Clerk-Recorder after the OC San Board of Directors’ approval of the General Services Contract.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance. This recommendation will be funded under the Repairs and Maintenance line item for Operations and Maintenance Department (Budget Update FY 2025-26, Page 33). The available funding is sufficient for this action.
|
Date of ApprovalContract AmountContingency |
|
|
|
02/25/2026 |
$1,056,605 |
$105,661 (10%) |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
• General Services Contract
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