FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
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ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENT, CONTRACT NO. FE18-00-03
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
Approve an increase of $70,000 to the Professional Design Services Agreement No. FE18-00-03, annual compensation limit with Dudek for a total amount not to exceed $670,000 per year.
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BACKGROUND
Orange County Sanitation District (OC San) Professional Design Services Agreement (PDSA) No. FE18-00-03 has a task order limit of $300,000, with a maximum annual fiscal year contract award limit not to exceed $600,000.
In Fiscal Year 2020/2021, Dudek was awarded task orders for CenGen Cooling Water Pipe Replacement at Plant No. 2, Project FE20-04, for $300,000; and Olive Sub-Trunk Siphon Rehabilitation at Santa Ana River, Project No. FE20-08, for $259,867, for a total amount of $559,867.
The task order limit of CenGen Cooling Water Pipe Replacement at Plant No. 2, Project FE20-04, was increased from $300,000 to $370,000, to complete the remaining construction, commissioning, and close-out services, at the approval of the Board in October 2024 in accordance with OC San’s Purchasing Ordinance.
RELEVANT STANDARDS
• Ensure the public’s money is wisely spent
PROBLEM
The annual fiscal year contract award limit for PDSA No. FE18-00-03 was inadvertently not increased when the Board approved the increase to Project No. FE20-04 and now totals $629,867.
PROPOSED SOLUTION
Increase PDSA No. FE18-00-03 annual compensation limit from $600,000 to $670,000 to accommodate already approved contracts and contingencies.
TIMING CONCERNS
OC San has already authorized work based on the approved higher task order limit, and there are outstanding invoices for both Project Nos. FE20-04 and FE20-08 that cannot be paid because they exceed the maximum annual fiscal year contract award limit.
RAMIFICATIONS OF NOT TAKING ACTION
OC San would not be able to pay current invoices on Project Nos. FE20-04 and FE20-08.
PRIOR COMMITTEE/BOARD ACTIONS
October 2024 - Approve a Task Order limit increase of $70,000 to the Professional Design Services Agreement with Dudek to provide professional engineering services for CenGen Cooling Water Pipe Replacement at Plant No. 2, Project No. FE20-04, Task Order No. FE18-00-03-03, for a total amount not to exceed $370,000.
June 2018 - Approve an Annual Professional Design Services Agreement with Dudek, Contract No. FE18-00-03 for professional engineering design and construction support services commencing July 1, 2018, with a maximum annual fiscal year contract limitation not to exceed $600,000, and approved two additional one-year optional extensions.
ADDITIONAL INFORMATION
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CEQA
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FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget FY 2025-26, Page A-8, Small Construction Projects Program, Project No. M-FE), and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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