FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Receive and file District purchases made under the General Manager’s authority for the period of July 1, 2020 to September 30, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of July 1, 2020 to September 30, 2020:
• CHEVROLET - Chevrolet Truck Engine Replacements
• SANS - Vouchers for Cyber Security Trainings
• TOTAL RESOURCE MANAGEMENT - IBM Maximo Level 3 Support
• WATSON MARLOW - Pumps
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District facilities, because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCS D-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the first quarter of fiscal year 2020-21:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ALL AMERICAN ASPHALT |
$79,756.07 |
Operations & Maintenance |
Manhole and Vault Abandonment near Slater Pump Station Sole Source Justification 2308 Reason: Unique Product/Service |
|
CORTECH ENGINEERING |
$92,290.32 |
Administrative Services |
Stock Item Purchase of a SEEPEX Rotor and Stator for Process Pumps Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
E&M ELECTRIC AND MACHINERY INC. |
$77,165.00 |
Administrative Services |
Annual Renewal for Wonderware Premium First Level Support Service 11/16/20 to 11/15/21 Board Approved OEM Sole Source List M.O. 8/28/19, Item 3 |
|
HACH C/O PONTON INDUSTRIES |
$69,394.67 |
Operations & Maintenance |
Purchase of Multiple Hach Samplers for Sampling Activities Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
KPR CONSULTING INC |
$77,514.00 |
Operations & Maintenance |
Purchase of Three (3) Each 24-inch Diameter Metal-Seated Gate Valves (FRC-0004) Specification No. E-2020-1188BD |
|
OFS BRANDS HOLDINGS INC. |
$75,258.00 |
Operations & Maintenance |
Purchase of OFS Flexxy Guest/Multi-Use Chairs for Board Room Omnia/National IPA Contract# R191813, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
PUMPACTION CORP - SHG USA |
$76,089.87 |
Operations & Maintenance |
Purchase of Putzmeister Hydraulic Pump Units for Sludge Transfer Pumps Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
SMS PIPELINE SVCS dba LIBERTY ENERGY SVC |
$72,435.00 |
Operations & Maintenance |
Blanket PO to provide Operator Qualified Construction Inspector to support the OCWD project Sole Source Justification 2302 Reason: Unique Product/Service |
|
SOUTHERN CALIFORNIA NEWS GROUP |
$99,000.00 |
Administrative Services |
Convenience Blanket PO for Notices, Classified, and Legal Advertising 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) |
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the first quarter of fiscal year 2020-21:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
CHARLES KING CO INC. |
$197,840.00 |
Operations & Maintenance |
East Coast Highway Trunk Repair (FRC-0005) Specification No. TOB-2019-1187 of Master Service Contract S-2018-942BD-2 |
|
CHARLES KING CO INC. |
$298,850.00 |
Operations & Maintenance |
Newhope-Placentia Grade Separation Replacement Repair (FE19-09) Specification No. TOB-2019-1173 of Master Service Contract S-2018-942BD-2 |
|
J R FILANC CONSTRUCTION |
$84,175.00 |
Operations & Maintenance |
A-Side Primary Basin Launder Cover Repair at Plant 2 Specification No. TOB-2019-1166 of Master Service Contract S-2018-942BD-4 |
|
J R FILANC CONSTRUCTION |
$100,775.00 |
Operations & Maintenance |
Effluent Pump Station Annex Discharge Pipe Repair at Plant 2 Specification No. TOB-2019-1175 of Master Service Contract S-2018-942BD-4 |
|
JAMISON ENGINEERING CONTRACTORS INC. |
$131,000.00 |
Operations & Maintenance |
Digester O Repairs at Plant 2 (FR2-0019) Specification No. TOB-2019-1190 of Master Service Contract S-2018-942BD-5 |
|
O’CONNELL ENGINEERING & CONSTRUCTION INC |
$227,775.00 |
Operations & Maintenance |
Plant 2 Digesters P, Q, & T Pump Room Roof Replacements Specification No. TOB-2019-1174 of Master Service Contract S-2018-942BD-6 |
|
W.A. RASIC CONSTRUCTION CO., INC. |
$57,700.00 |
Operations & Maintenance |
Plant 1 Ramp Repair Specification No. TOB-2019-1179 of Master Service Contract S-2018-942BD-7 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
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