FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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ON-CALL TRAFFIC CONTROL SERVICES, SPECIFICATION NO. S-2026-715BD
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a General Services Contract to RCS Safety, LLC to provide On-Call Traffic Control Services, Specification No. S-2026-715BD, for a total amount not to exceed $188,570 for the period of May 15, 2026, through May 14, 2027, with four (4) optional one-year renewal options; and
B. Approve an annual contingency of $37,714 (20%).
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BACKGROUND
The purpose of this General Services Contract is to provide traffic control services in support of Orange County Sanitation District (OC San) maintenance activities. The Contractor will prepare traffic control plans for submittal to cities and other agencies; install, maintain, and remove traffic control devices; and provide the necessary signage, personnel, and equipment to ensure safe and compliant work zones. These services support OC San’s planned preventive, corrective, and construction maintenance programs and ensure the safety of OC San staff and the public.
RELEVANT STANDARDS
• Protect OC San assets
• 24/7/365 treatment plant reliability
• Maintain a proactive asset management program
• Protect public safety
PROBLEM
OC San routinely performs field maintenance and construction support activities, such as pipeline cleaning and inspection, manhole entry, and repairs, to maintain system capacity and performance. These operations occur within public rights-of-way and require lane closures and traffic control measures. In addition, many cities are now requiring stamped traffic control plans as part of the permitting process. Without appropriate traffic control, these activities can pose safety hazards, potential delays to critical work, and may lead to non-compliance with local permit requirements.
PROPOSED SOLUTION
Approve a General Services Contract to provide on-call traffic control services in support of OC San’s Collection’s system maintenance, repair, and construction activities. The contract includes preparation of traffic control plans for permit coordination with local agencies, provision of qualified personnel, and the installation and removal of traffic control devices to support work within public rights-of-way. Services should be performed in accordance with applicable state and local standards and include both scheduled and emergency response capabilities. These services will provide safe, compliant, and efficient work zones, enabling OC San to maintain conveyance capacity and treatment performance.
TIMING CONCERNS
The current service contract expires on April 30, 2026. Approval of a new contract is necessary to ensure continuity of traffic control services that support ongoing maintenance and construction activities.
RAMIFICATIONS OF NOT TAKING ACTION
Without this contract, OC San may be unable to safely and efficiently perform field maintenance and construction activities within public rights-of-way. This could increase risks for staff and the public, result in non-compliance with local agency requirements, delay critical work, and potentially lead to higher costs due to project inefficiencies and disruptions to system operations.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
An Invitation for Bid was issued on February 19, 2026, via OpenGov. Bids were due on March 17, 2026. OC San received four bids; however, one was deemed non-responsive due to not meeting the financial evaluation requirements.
|
Company Name |
Bid |
Determination |
|
RCS Safety, LLC |
$ 188,570.00 |
Responsive/Responsible |
|
Alpha Traffic Services, Inc |
$ 345,700.00 |
Non-Responsive/Responsible |
|
Myers & Sons Hi-Way Safety, Inc. |
$ 390,670.00 |
Responsive/Responsible |
|
Straight Arrow Traffic Control |
$ 598,369.65 |
Responsive/Responsible |
Contract Estimate: $480,000.00
Based on these results, staff recommend approving a General Services Contract to RCS Safety, LLC. The term of this Contract will begin upon effective date of the Notice to Proceed with four (4) optional one-year renewals.
A 20% contingency is proposed to address increasing requests for stamped traffic-control plans to meet growing permitting requirements.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget Update FY 2025-26, Page 33, Repairs and Maintenance) and the budget is sufficient for the recommended action.
|
Date of Approval |
Contract Amount |
Contingency |
|
05/06/2026 |
$188,570 |
$37,714 (20%) |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
• General Services Contract