FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
title
SPARE PUMP PROCUREMENT FOR SLATER PUMP STATION
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a Sole Source Purchase Order to Muniquip, LLC for the purchase of one Hidrostal I10K-S pump assembly for Main Sewage Pump (MSP) at Slater Pump Station, for an amount not to exceed $157,333 including applicable sales tax and freight; and
B. Approve a contingency of $15,733 (10%).
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BACKGROUND
The Orange County Sanitation District (OC San) operates 15 pump stations throughout its regional collection system. These pump stations convey wastewater from low points where a gravity flow cannot be used and are considered critical infrastructure to convey wastewater to the treatment plants. The pumps require routine removal and restoration activities to maintain design capacity output. These pump stations are critical to the collection system operation, and if pumping capacity is lost it may cause a backup or sewer spill.
RELEVANT STANDARDS
• Achieve less than 2.1 sewer spills per 100 miles
• Commitment to safety & reducing risk in all operations
• Protect OC San assets
PROBLEM
OC San does not currently have a spare pump in inventory for Slater Pump Station. This equipment is subject to normal wear and is critical to maintain reliable pumping operations. A spare pump assembly is required to provide operational redundancy, maintain pumping capacity during maintenance activities, and reduce the risk of service interruptions and potential sewer spills in the event of a pump failure.
PROPOSED SOLUTION
Approve a Sole Source Purchase Order of one spare pump assembly from Muniquip, LLC for the Main Sewage Pump (MSP) at Slater Pump Station. The spare pump will restore system reliability, maintain operational redundancy, and minimize operational downtime associated with maintenance repairs.
TIMING CONCERNS
The quoted lead time for the spare pump assembly is approximately 37 weeks. Due to the extended procurement lead time, timely approval is necessary to ensure availability of the equipment when needed.
RAMIFICATIONS OF NOT TAKING ACTION
Delaying procurement of the spare pump increases the risk of reduced pumping capacity, emergency repairs, and potential sanitary sewer spills resulting from equipment failure.
PRIOR COMMITTEE/BOARD ACTIONS
February 2021 - Approved Hidrostal, LLC as an Original Equipment Manufacturer (OEM) Sole Source provider for pumps and replacement parts.
ADDITIONAL INFORMATION
Muniquip, LLC is the authorized sole-source representative and distributor for Hidrostal, LLC equipment in OC San’s service region. The specified pump is proprietary Hidrostal equipment and must be supplied through the authorized representative, competitive bidding is not practical or available.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget Update FY 2025-26, Page A-18, Emergency Capital Critical Spares for Plant and Collections, Collection Facilities O&M) and the budget is sufficient for the recommended action.
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Date of Approval |
Contract Amount |
Contingency |
|
07/01/2026 |
$157,333 |
$15,733 (10%) |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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