FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
title
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
end
GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of July 1, 2022 to September 30, 2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
• BEAMEX - Maintenance and Support for CMX Calibration Software and CMX Business Bridge Software
• FORD HALL COMPANY INC. - Weir Wolf/Algae Sweep Automation Cleaning Equipment Parts and Service
• MIDWAY MANUFACTURING & MACHINE - Custom Brackets & Fittings for Vehicles / Electric Carts and Portable Equipment
• VAPEX ENVIRONMENTAL TECHNOLOGIES - SENTINEL Scrubber Monitor/Controller Products
body
BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (OC San) facilities because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases in amounts exceeding $50,000 for the first quarter of fiscal year 2022-23:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
BEC BUILDING ELECTRONIC CONTROLS INC |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Emergency Response to Fire Alarm Systems at Plants 1 & 2 8/16/22 - 8/15/23 GM Article 2, Section 2.2 (b) (1) |
|
CHART INTERNATIONAL, INC |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Repair for LOX Tank Systems and Portable Trailer 9/23/22 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
COOPER MACHINERY SERVICES LLC |
$86,753.95 |
Administrative Services |
Stock Item Purchase of Two (2) Cooper CenGen Engine Cylinder Heads Board Approved OEM Sole Source List M.O. 8/23/17, Item 9(B) |
|
CORTECH ENGINEERING, INC., A DXP COMPANY |
$61,139.00 |
Operations & Maintenance |
Stock Item Purchase of One (1) SEEPEX Progression Cavity Pump with Drive Board Approved OEM Sole Source List M.O. 12/14/16, Item 12(B) |
|
FLO-SYSTEMS, INC. |
$82,998.00 |
Operations & Maintenance |
Purchase of Fairbanks Morse Pump for Seal Beach Pump Station Board Approved OEM Sole Source List M.O. 8/28/19, Item 3(B) |
|
GEA MECHANICAL EQUIPMENT US, INC. |
$50,934.48 |
Administrative Services |
Stock Item Purchase of GEA Westfalia Centrifuge Parts Board Approved OEM Sole Source List M.O. 9/23/23, Item 12(B) |
|
HACH COMPANY |
$59,725.08 |
Operations & Maintenance |
Blanket PO to Provide Semi-Annual and Annual Preventative Maintenance Site Visits to Service Specific Hach Equipment at Plants 1 & 2 7/1/22 - 6/30/24 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12(B) |
|
HOWDEN ROOTS LLC |
$52,000.00 |
Operations & Maintenance |
Class I (18,000 Hour) Service for Four (4) Blowers at Plant 1 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12(B) |
|
JAMISON ENGINEERING CONTRACTORS INC |
$55,850.00 |
Operations & Maintenance |
Trickling Filter C Component Replacement at Plant 2 Board Approved OEM Sole Source List M.O. 11/17/21, Item 14(B) |
|
JAMISON ENGINEERING CONTRACTORS INC |
$90,000.00 |
Operations & Maintenance |
Blanket PO for Routine and Emergency Repairs on Trickling Filters 9/23/22 - 6/30/23 Board Approved OEM Sole Source List M.O. 11/17/21, Item 14(B) |
|
LUXER ONE |
$50,173.00 |
Administrative Services |
Blanket PO to Provide and Install Automated Locker Systems Including Software Integration and On-Site Training 12/26/22 - 12/25/23 with 4 Optional Renewal Periods Specification No. S-2022-1338 |
|
MISCO WATER |
$91,360.00 |
Administrative Services |
Stock Purchase of Two (2) Philadelphia Mixer Gearboxes Specification No. RFQ 40791 |
|
NATIONAL AUTO FLEET GROUP* |
$56,054.76 |
Operations & Maintenance |
Purchase of New 2023 Ford Transit T250 Cargo Van Approved CORF Budget FY 21/22 Sourcewell Contract# 091521-NAF, in Accordance with Ordinance OC SAN-56 Section 2.03 (B) Cooperative Purchases |
|
NATIONAL AUTO FLEET GROUP* |
$56,054.76 |
Operations & Maintenance |
Purchase of New 2023 Ford Transit T250 Cargo Van Approved CORF Budget FY 21/22 Sourcewell Contract# 091521-NAF, in Accordance with Ordinance OC SAN-56 Section 2.03 (B) Cooperative Purchases |
|
PARAMOUNT PLASTIC FABRICATORS |
$69,801.19 |
Operations & Maintenance |
Purchase of One (1) Primary Treatment Scrubber Acid Tank Specification No. S-2021-1298 |
|
PRIMARY GAS SOLUTIONS, LLC |
$80,000.00 |
Environmental Services |
Blanket PO to Provide Laboratory Gases to the Laboratory at Plant 1 9/16/22 - 6/30/23 with 4 Optional Renewal Periods Specification No. C-2022-1317-R |
|
QUINCY COMPRESSOR |
$57,750.00 |
Operations & Maintenance |
Purchase of Quincy Compressor Duplex Rotary Vane Vacuum Pump Unit Board Approved OEM Sole Source List M.O. 2/28/18, Item 13(B) |
|
SCHWING BIOSET |
$91,589.78 |
Administrative Services |
Stock Item Purchase of Sludge Transfer Pump Parts Board Approved OEM Sole Source List M.O. 12/14/16, Item 12(B) |
|
T AND D COMMUNICATIONS, INC. |
$90,000.00 |
Administrative Services |
Convenience Blanket PO to Provide Telecom Cabling at Plants 1 & 2 9/23/22 - 9/22/24 GM Article 2, Section 2.2 (b) (1) |
|
UTILITY SYSTEMS, SCIENCE & SOFTWARE INC |
$78,200.00 |
Engineering |
Blanket PO to Provide Flow Monitoring Services at the Greenville Trunk Sewer, MacArthur Pump Station, and Edinger Pump Station 8/1/22 - 7/31/23 with 1 Optional Renewal Period Specification No. S-2022-1325 |
|
VERTECH INDUSTRIAL SYSTEMS, LLC |
$65,000.00 |
Operations & Maintenance |
Blanket PO to Provide Software Maintenance and Support Services 7/1/22 - 6/30/23 with 4 Optional Renewal Periods Sole Source Justification 2559 Reason: Unique Product/Service |
|
WAYNE PERRY INC |
$97,100.00 |
Operations & Maintenance |
Blanket PO for UST Certification, Maintenance, and Designated Operator Services 7/1/22 - 6/30/23 with 4 Optional Renewal Periods Specification No. S-2022-1324 |
*Due to industry vehicle supply being low, purchases were made individually as vehicles became available from the vendor.
Additionally, in accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders in amounts exceeding $50,000 for the first quarter of fiscal year 2022-23:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
JAMISON ENGINEERING CONTRACTORS INC |
$238,750.00 |
Operations & Maintenance |
Primary Sedimentation Basin F Dome Post Repairs at Plant 2 Specification No. TOB-2022-1335-R of Master Service Contract S-2021-1234BD-3 |
|
J R FILANC CONSTRUCTION |
$74,135.00 |
Operations & Maintenance |
Basin Storm Drain and Curb Repair throughout Plant 1 (MP-584) Specification No. TOB-2022-1339 of Master Service Contract S-2021-1234BD-2 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
N/A