FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISEONE) ANNUAL SUBSCRIPTION AND SUPPORT, SPECIFICATION NO. S-2019-1045BD
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a contingency increase of $10,472 (6.03%) to the IBM Tivoli Maximo and Websphere (EnterpriseOne) Annual Subscription and support contract with Dataskill, Specification No. S-2019-1045BD, for the period July 1, 2022 through June 30, 2023, for a new total contingency amount not to exceed $36,538 (21.03%); and
B. Approve an annual contingency of $34,754 (20%) for one remaining renewal period.
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BACKGROUND
In May 2019, the Board of Directors awarded a contract to Dataskill for the IBM Tivoli Maximo and Websphere (EnterpriseOne) Annual Subscription and support, Specification No. S-2019-1045BD, for a total amount not to exceed $173,774 for the period July 1, 2020 through June 30, 2021, with four one-year renewal options, and a contingency amount of $26,066 (15%).
Additional funds are needed to cover the purchase of an additional Maximo Spatial License and increase in licensing cost. The additional funding request is for the current contract period which will increase the contingency to 21.03% and an additional 20% from the subsequent contract year.
RELEVANT STANDARDS
• Ensure the public’s money is wisely spent
• Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
• Protect OC San assets
• Maintain a proactive asset management program
PROBLEM
The current not to exceed IBM Tivoli Maximo and Websphere (EnterpriseOne) Annual Subscription and support Contract authorization of $173,774, plus the $26,066 contingency for the July 1, 2021 through June 30, 2022 period, is insufficient to cover the additional $10,472 of licensing costs because of priory contingency expenditures for licensing.
PROPOSED SOLUTION
Approve a contingency increase to the service contract to cover the additional licensing costs.
TIMING CONCERNS
License needs to be renewed before June 30, 2022, to be in compliance with IBM’s licensing agreement.
RAMIFICATIONS OF NOT TAKING ACTION
Without an increased amount, OC San will not be able to purchase the required licenses to be in compliance with IBM’s licensing agreement.
PRIOR COMMITTEE/BOARD ACTIONS
May 2019 - Approved an Annual Purchase Order Contract with Dataskill, Inc. for the renewal of software licensing and maintenance for IBM Maximo and Websphere, for an amount not to exceed $173,744, for the period beginning July 1, 2019 through June 30, 2020, with four (4) one-year renewal options; and approved a contingency of $26,066 (15%).
ADDITIONAL INFORMATION
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CEQA
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FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance. This item has been budgeted. (FY2020-21 & 2021-22 Budget, IT Operating Budget (Section 6 Page 35)).
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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