FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
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REIMBURSEMENT AGREEMENT FOR ORANGE COUNTY SANITATION DISTRICT MANHOLE FRAME AND COVER ADJUSTMENTS ON EUCLID STREET IN THE CITY OF ANAHEIM
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
Approve and authorize the General Manager to execute a Reimbursement Agreement with the City of Anaheim for an amount not to exceed $180,000 for Orange County Sanitation District manhole frame and cover adjustments on Euclid Street in the City of Anaheim in a form approved by General Counsel.
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BACKGROUND
The City of Anaheim (City) is working on a street rehabilitation project on Euclid Street from Broadway to the 91 Freeway. This project generally consists of asphalt pavement resurfacing and associated improvements within the existing right-of-way. Orange County Sanitation District (OC San) is responsible for adjusting the elevation of its infrastructure in the public right of way in order to maintain road safety and system function.
The City intends to award the paving contract on March 01, 2022 which will include pricing to adjust OC San’s manholes effected by the contract.
RELEVANT STANDARDS
• Protect OC San assets
• Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities
PROBLEM
OC San owns 39 manholes within the limits of the City’s project. These manholes will need to be adjusted to a final grade after the City resurfaces the pavement to maintain road safety and system function.
PROPOSED SOLUTION
Enter into a reimbursement agreement with the City for the City's awarded contractor to perform the manhole adjustment work. OC San will provide the manhole frames and covers to the City, as well as inspection services to ensure the construction is in conformance with OC San standards.
TIMING CONCERNS
The Project is anticipated to start in April 2022 and be completed in August 2022.
RAMIFICATIONS OF NOT TAKING ACTION
If OC San does nothing, manhole frames and covers may be damaged, buried, or uneven with the finished road surface after the completion of the Project, posing a public-driving safety hazard. If OC San decides to publicly bid and perform the work at a later date, it is likely to cost more and there will be additional street closures and impacts to the public.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The reimbursement amount is based on the City's awarded unit price of $4,200 per manhole adjustment. This equates to a total cost of $163,800. An additional $16,200 was added to this amount to account for unknown conditions that may be discovered during paving and for change orders. OC San will reimburse the City upon inspection and approval of manhole adjustment construction.
CEQA
CEQA compliance falls under the City’s project.
FINANCIAL CONSIDERATIONS
This recommendation would be funded under the Repairs and Maintenance line item for the Operations and Maintenance Department (Budget Update Fiscal Years FY 2021-2022, Page 45), and the available funding is sufficient for this action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
• Draft Reimbursement Agreement