FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
title
MANHOLE CCTV INSPECTION SERVICES, SPECIFICATION NO. S-2024-658BD
end
GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a General Services Contract to Mattucci Plumbing, Inc. to perform manhole CCTV inspection services, Specification No. S-2024-658BD, for a total amount not to exceed $164,000, with four (4) one-year renewal options; and
B. Approve an annual contingency of $16,400 (10%) increase over the prior year for all renewal periods.
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BACKGROUND
Manhole inspection and condition assessment are major preventative maintenance tasks listed in the Orange County Sanitation District (OC San) Sewer System Management Plan (SSMP) approved by the Regional Water Quality Control Board. OC San has committed to inspecting the entire sewer system, including manholes and pipelines, every five years. Closed-circuit television (CCTV) inspections assist in assessing manhole structural conditions for repair and/or replacement projects and validate maintenance tasks and frequencies.
RELEVANT STANDARDS
• Protect OC San assets
• Maintain a proactive asset management program
• Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting
PROBLEM
OC San does not currently have a manhole CCTV contract and is at risk of falling behind with the CCTV portion of the SSMP. CCTV data is used to optimize repairing the most degraded manhole structures to safeguard the public’s health.
PROPOSED SOLUTION
Based on the results of the proposal evaluation, staff recommends approving the General Services Contract to Mattucci Plumbing, Inc.
TIMING CONCERNS
Without this contract, OC San has limited asset information which jeopardizes compliance with the SSMP.
RAMIFICATIONS OF NOT TAKING ACTION
If the contract is not approved, OC San will not be able to perform the sewer manhole predictive maintenance schedule and fail to comply with the SSMP.
PRIOR COMMITTEE/BOARD ACTIONS
September 2020 - Awarded a Purchase Order Contract to Hoffman Southwest Corp., dba Professional Pipe Services (Pro-Pipe), for Manhole CCTV Inspection Services, Specification No. S-2020-1158BD, for a total amount not to exceed $146,600 for the period beginning October 1, 2020 through September 31, 2021, with four optional one-year renewals; and approved an annual contingency of $14,660 (10%).
ADDITIONAL INFORMATION
In June 2024, Pro-Pipe, Inc. informed OC San that they would cease all operations in California and could no longer provide manhole CCTV inspection services. Therefore, OC San issued a Request for Proposal and received seven proposals
An evaluation team met to discuss all proposals and individually scored based on the following criteria:
|
CRITERION |
WEIGHT |
|
Qualifications & Experience of Firm |
15% |
|
Proposed Staffing & Project Organization |
15% |
|
Work Plan |
25% |
|
Quality of Sample CCTV Inspection |
25% |
|
Cost |
20% |
The Evaluation Team’s overall scores were as follows:
|
Rank |
Proposer |
Criterion 1 (Max 15%) |
Criterion 2 (Max 15%) |
Criterion 3 (Max 25%) |
Criterion 4 (Max 25%) |
Subtotal Score (Max 80%) |
|
1 |
National Plant Services, Inc. |
13% |
11% |
23% |
23% |
70% |
|
2 |
Mattucci Plumbing, Inc. |
14% |
11% |
23% |
21% |
69% |
|
3 |
Downstream Services, Inc. |
11% |
15% |
15% |
21% |
62% |
|
4 |
Pipe & Plant Solutions, Inc. |
12% |
12% |
21% |
16% |
61% |
|
5 |
Pipe Tec, Inc. |
12% |
13% |
21% |
11% |
57% |
|
6 |
RH Borden |
13% |
9% |
16% |
17% |
55% |
|
7 |
Ayala Engineering |
11% |
11% |
13% |
14% |
49% |
A sealed cost proposal accompanied all proposals. Only the cost proposals for the four highest-ranked firms were opened and negotiated.
The two most competitively priced firms were then invited to provide a Best and Final Offer (BAFO). The cost information is as follows:
|
Rank |
Proposer |
Original Cost |
BAFO |
|
1 |
Mattucci Plumbing, Inc. |
$167,722 |
$164,000 |
|
2 |
Downstream Services, Inc. |
$286,874 |
$284,811 |
|
3 |
National Plant Services, Inc. |
$355,100 |
N/A |
|
4 |
Pipe & Plant Solutions, Inc. |
$788,000 |
N/A |
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance. This item has been budgeted (Budget FY2024-25 and 2025-26, Section 6, Page 92, Repairs & Maintenance) and the budget is sufficient for the recommended action.
|
Date of Approval |
Contract Amount |
Contingency |
|
05/07/2025 |
$164,000 |
16,400 (10%) |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
• General Services Contract