FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
title
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of October 1, 2020 to December 31, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of October 1, 2020 to December 31, 2020:
• FONTAINE-AQUANOX - Replacement Parts, Equipment and Service
• GOOCH THERMAL SYSTEMS, INC - Spiral Heat Exchangers
• HIDROSTAL, LLC - Pumps and Replacement Parts
• RODNEY HUNT, INC. - Diversion Gates and Actuators
• SMARTCOVER SYSTEMS - Sewer Level Monitors
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District facilities because the parts and/or service(s) can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52 <https://www.ocsd.com/Home/ShowDocument?id=24914>, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the second quarter of fiscal year 2020-21:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
AQUIS |
$89,000.00 |
Operations & Maintenance |
Project No. FR1-0009-Laboratory Building HVAC Repair at Plant 1 Sole Source Justification 2325 Reason: Unique Product/Service |
|
ARC |
$90,000.00 |
Administrative Services |
Copy Center Services 1/1/21 - 12/31/21 with 4 Optional Renewal Periods Specification No. S-2020-1177BD |
|
CORTECH ENGINEERING |
$79,265.11 |
Administrative Services |
Stock Item Purchase of SEEPEX Rotor and Stator Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
CORTECH ENGINEERING |
$86,400.00 |
Administrative Services |
Stock Item Purchase of Flowserve Pump Board Approved OEM Sole Source List M.O. 5/27/20, Item 14 |
|
EMERSON PROCESS MANAGEMENT LLLP-REMIT TO |
$63,030.00 |
Administrative Services |
Three-year Guardian Support of CSI 2130 Machinery Health Analyzer 2/1/2021 - 1/31/24 Sole Source Justification 2317 Reason: Unique Product/Service |
|
GEA MECHANICAL EQUIPMENT US, INC. |
$95,000.00 |
Operations & Maintenance |
On-call Maintenance Service Contract for P1-101 GEA Westfalia Thickening and Dewatering Centrifuges Sole Source Justification 2334 Reason: OEM Parts/Materials Available from Only One Source |
|
HACH C/O PONTON INDUSTRIES |
$53,825.00 |
Operations & Maintenance |
Purchase of All Weather Refrigerated Samplers Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
MISCO WATER |
$51,432.00 |
Operations & Maintenance |
Purchase of Eight (8) Watson-Marlow Pump Assembly Sole Source Justification 2342 Reason: OEM Parts/Materials Available from Only One Source |
|
OVIVO USA, LLC |
$54,318.59 |
Administrative Services |
Stock Item Purchase of EIMCO Water Technologies Motorized Rotary Distributor (Trickling Filter) Parts Board Approved OEM Sole Source List M.O. 2/28/18, ITEM 13 |
|
PUMPACTION CORP - SHG USA |
$59,617.28 |
Operations & Maintenance |
Purchase of Four (4) Putzmeister Wear Parts Kits for Sludge Transfer Pumps Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
ROCKWELL ENGINEERING & EQUIPMENT CO |
$59,920.00 |
Operations & Maintenance |
Purchase of Two (2) Vaughan’s Portable Skid Pumps Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
SMARTCOVER SYSTEMS |
$80,892.18 |
Operations & Maintenance |
Purchase and Installation of Seventeen (17) SmartCover Systems Sewer Level Monitors and Components Sole Source Justification 2354 Reason: Unique Product/Service |
|
THE DAVID ROUND COMPANY |
$51,014.00 |
Operations & Maintenance |
Purchase of One (1) Ruger Mobile Floor Crane Sole Source Justification 2333 Reason: Unique Product/Service |
|
TRANE COMPANY - EQUIPMENT |
$77,492.38 |
Operations & Maintenance |
HVAC Replacements at Plant Water PS and 12KV Service Center at P1 OMNIA Partners Contract # 15-JLP-023, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
WESTERN EPG PRODUCTS, INC.* |
$71,664.00 |
Administrative Services |
Stock Purchase of Multiple Johnson Matthey Selective Catalytic Reduction (SCR) and Oxidation Catalyst Units for Plant 2 Board Approved OEM Sole Source List M.O. 5/23/18, Item 12 |
|
WESTERN EPG PRODUCTS, INC.* |
$72,647.65 |
Administrative Services |
Stock Purchase of Multiple Johnson Matthey Selective Catalytic Reduction (SCR) and Oxidation Catalyst Units for Plant 1 Board Approved OEM Sole Source List M.O. 5/23/18, Item 12 |
|
XPERT SOLUTIONS, INC. |
$90,787.20 |
Administrative Services |
Blanket PO to Provide Palo Alto Network Items and Services 10/13/2020 - 10/12/2021 Specification No. E-2020-1197BD |
*Two purchase orders were processed as stock items were purchased for separate Plants.
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the second quarter of fiscal year 2020-21:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
CHARLES KING CO INC. |
$184,900.00 |
Operations & Maintenance |
Headworks 1 Wet Weather Bypass at Plant No.1 Specification No. TOB-2020-1200 of Master Service Contract S-2018-942BD-2 |
|
W.A. RASIC CONSTRUCTION CO., INC. |
$62,495.00 |
Operations & Maintenance |
Grating Replacement at Plant No. 1 Specification No. TOB-2020-1206 of Master Service Contract S-2018-942BD-7 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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