|
|
File #:
|
2023-3139
Version:
1
|
Name:
|
|
|
Type:
|
Consent
|
Status:
|
Passed
|
|
On agenda:
|
8/23/2023
|
Final action:
|
8/23/2023
|
|
Title:
|
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
|
|
Attachments:
|
1. Agenda Report
|
FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
title
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
end
GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of April 1, 2023 to June 30, 2023; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
• EVIDENT SCIENTIFIC, INC - Olympus IPLEX GX Videoscope and Related Accessories
• NEWPORT DUNES RESORT AND MARINA - Marina Lease for Ocean Monitoring Program (OMP) Vessel
• PHILADELPHIA MIXING SOLUTIONS LLC - Parts for Rebuild and Repairs of Gearbox for Aeration Basins
body
BACKGROUND
Staff provides the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (OC San) facilities because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2022-23. Activity is typically higher in the fourth quarter of the fiscal year due to establishment of annual blanket purchase orders for the upcoming year.
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ALSTON & BIRD LLP |
$95,000.00 |
Engineering |
Blanket PO to Provide Various Legal Services 5/20/23 - 5/19/25 Sole Source Justification 2738 Reason: Unique Product/Service |
|
ANDERSON A.C, L.P./AMERICAN MECH SVCS |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Response to Assess and/or Repair HVAC Systems of Occupied Areas 7/1/23 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
BRENNTAG PACIFIC INC |
$90,000.00 |
Operations & Maintenance |
Three (3) Month Bridge Contract for Purchase of Sodium Hydroxide (Caustic Soda) 50% Solution 7/1/23 - 9/30/23 Sole Source Justification 2750 Reason: Unique Product/Service |
|
C.E. MECHANICAL, INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Response to Assess and/or Repair HVAC Systems of Occupied Areas 7/1/23 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
COLLICUTT ENERGY SERVICES INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Support and Corrective Maintenance on EPSA and Headworks Generator at Plant 2 4/5/23 - 3/31/24 GM Article 2, Section 2.2 (b) (1) |
|
CORITY SOFTWARE, INC. |
$98,753.71 |
Administrative Services |
Annual Renewal for Cority Software Subscription 9/24/23 - 9/24/24 GSA Contract# GS-35F-0032U, in Accordance with Ordinance OCSAN-56 Section 2.03 (B) Cooperative Purchases |
|
CORNERSTONE ONDEMAND, INC. |
$84,499.15 |
Administrative Services |
Annual Renewal for Cornerstone OnDemand Software 6/20/23 - 6/19/24 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
CR&R |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO to Provide and Dump 40 Yard Trash Dumpsters at Plants 1 & 2 7/1/23 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
EBS UTILITIES ADJUSTING, INC. |
$51,775.00 |
Operations & Maintenance |
Adjustment of OC San’s Manholes Due to Street Overlay Anaheim Improvement Project Sole Source Justification 2733 Reason: Unique Product/Service |
|
EJ USA, INC |
$85,142.66 |
Administrative Services |
Stock Item Purchase of Forty-Seven (47) 24-Inch and Sixty (60) 36-Inch Manhole Frames and Covers Specification No. E-2022-1367BD |
|
FLO-SYSTEMS, INC. |
$89,852.66 |
Administrative Services |
Stock Item Purchase of One (1) Hidrostal E5K-M Pump, One (1) Fairbanks Morse Pump Board Approved OEM Sole Source List M.O. 8/28/19, Item 3(B) |
|
G & K MANAGEMENT CO., INC. |
$76,000.00 |
Environmental Services |
Annual PO for Marina Lease for OC San’s Ocean Monitoring Program (OMP) Vessel 6/1/23 - 5/31/24 Sole Source Justification 2749 Reason: Unique Product/Service |
|
G/M BUSINESS INTERIORS |
$65,489.71 |
Operations & Maintenance |
Installation of Four (4) New Cubicle Stations in Control Center at Plant 1 County of Orange Contract# RCA-017-18010014, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
GENERAL PLUMBING SERVICE S-2023-1406 |
$98,000.00 |
Operations & Maintenance |
Blanket PO for On-Call Plumbing Repair Services at Plants 1 and 2 7/1/23 - 6/30/24 with 4 Optional Renewal Periods Specification No. S-2023-1406 |
|
GRAYBAR ELECTRIC COMPANY WALNUT CA |
$80,000.00 |
Operations & Maintenance |
Annual PO for Miscellaneous Electrical Parts and Supplies 7/1/23 - 6/30/24 US Communities Contract# EV2370, in Accordance with Ordinance OC SAN-56 Section 2.03 (B) Cooperative Purchases |
|
HILL BROTHERS CHEMICAL CO |
$100,000.00 |
Environmental Services |
Blanket PO for Mobilization and Demobilization under the Regional Odor and Corrosion Control Services (ROCCS) Program 5/1/23 - 4/30/24 Board Approved OEM Sole Source List M.O. 4/26/23, Item 12 |
|
HOME DEPOT |
$75,000.00 |
Administrative Services |
Convenience Blanket PO for Miscellaneous Parts, Supplies, and Tools 7/1/23 to 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
INSIGHT PUBLIC SECTOR, INC. |
$54,436.02 |
Administrative Services |
Annual PO for Abnormal Security Renewal 4/25/23 - 4/24/24 OMNIA Partners IT Products & Services Contract# 4400006644, in Accordance with Ordinance OC SAN-56 Section 2.03 (B) Cooperative Purchases |
|
JAMISON ENGINEERING CONTRACTORS, INC. |
$88,080.00 |
Operations & Maintenance |
Blanket PO To Provide On-Call Odor Control Services including Installation and Upgrade of Gas Flaps and Storm Drains at Plants 1 and 2 7/1/23 - 6/30/24 with 2 Optional Renewal Periods Specification No. S-2021-1219 |
|
JAMISON ENGINEERING CONTRACTORS, INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Gas, Water and Air Line Repairs at Plants 1 & 2 7/1/23 to 6/30/25 GM Article 2, Section 2.2 (b) (1) |
|
JAMISON ENGINEERING CONTRACTORS, INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Routine Maintenance and Emergency Repairs on Trickling Filters at Plants 1 & 2 7/1/23 to 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
MCKENNA BOILER WORKS, INC. |
$89,924.04 |
Operations & Maintenance |
Blanket PO for Monthly, Semi-Annual, and Annual Boiler Maintenance and Service Plants 1 and 2 4/5/23 - 3/31/24 with 4 Optional Renewal Periods Specification No. S-2021-1219 |
|
MEGAN A MILLER |
$60,000.00 |
Human Resources |
Blanket PO for Confidential Professional Services 6/21/23 - 6/20/24 Sole Source Justification 2023-1128 Reason: Unique Product/Service |
|
NEAC COMPRESSOR SERVICE INC |
$66,308.10 |
Operations & Maintenance |
Purchase of Twelve (12) Penn Pro Compressor Valve Covers and Twelve (12) Valve Clamps Board Approved OEM Sole Source List M.O. 5/27/20, Item 14 |
|
NEAC COMPRESSOR SERVICE INC |
$91,300.00 |
Administrative Services |
Stock Item Purchase of One (1) Penn Pro Compressor Piston Rod Assembly Board Approved OEM Sole Source List M.O. 5/27/20, Item 14 |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Gas, Water and Air Line Repairs at all OC San Facilities 5/1/23 to 4/30/25 GM Article 2, Section 2.2 (b) (1) |
|
ONESOURCE DISTRIBUTORS INC |
$80,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Miscellaneous Electrical Supplies and Parts 7/1/23 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
PUTZMEISTER AMERICA INC |
$90,000.00 |
Operations & Maintenance |
Blanket PO for Annual Service, Repairs, and Maintenance of Putzmeister Equipment at Plant 2 6/1/23 to 5/31/24 Board Approved OEM Sole Source List M.O. 5/7/20, Item 14 |
|
RAINBOW DISPOSAL CO., INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Providing and Servicing Sixteen (16) 3-Cubic Yard Dumpsters at Plants 1 & 2 7/1/23 to 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
RP CONTROLS INC |
$62,565.00 |
Engineering |
Chemical Dosing Station Installation at Westside Pump Station Specification No. FE21-06 Construction |
|
SC FUELS |
$58,413.82 |
Operations & Maintenance |
Purchase of 2,000 Gallons (Bulk Oil) of Chevron 5200 Hdax Low Ash 40 for Plant 1 Specification No. JA-127363 |
|
SEL ENGINEERING SERVICES, INC. |
$97,399.00 |
Engineering |
Professional Services Agreement (PSA) for A-Side Primary Clarifiers Replacement at Plant 2 Specification No. P2-98A |
|
SIEMENS LARGE DRIVES LLC |
$98,997.00 |
Operations & Maintenance |
Blanket PO for Siemens Large Drives Technical Service Agreement (TSA) for Plant 2 6/1/2023 - 5/31/2026 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
STO ADVISORS LLC |
$60,000.00 |
Operations & Maintenance |
Blanket PO to Provide Interplant Gas Pipeline Compliance Consultant Services 7/1/23 - 6/30/24 Sole Source Justification 2726 Reason: Unique Product/Service |
Additionally, in accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2022-23:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$87,650.00 |
Operations & Maintenance |
Plant Water Piping Replacement Inside Ella Tunnel at Plant 2 Specification No. TOB-2023-1392 of Master Service Contract S-2021-1234BD-5 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
N/A
|