FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Receive and file District purchases made under the General Manager’s authority for the period of April 1, 2019 to June 30, 2019; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of April 1, 2019 to June 30, 2019:
1. DME - Exhaust Bellows
2. FAIRBANKS NIJHUIS (FAIRBANKS MORSE) - Pump Repairs
3. JOHNSON MATTHEY SEC - Oxidation Catalyst (OXI) Units
4. SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT (SCCWRP)-Bight’18 Biological Impacts Assessment
5. WONDERWARE CALIFORNIA - Industrial Operator Interface Products (IntelaTrac)
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at District facilities, because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2018-19:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ALSTON & BIRD LLP |
$95,000.00 |
Engineering |
Blanket PO for Legal Services - Real Estate Transactions 5/20/19 to 5/19/21 Sole Source Justification 2103 Reason: General Counsel Referral |
|
BIO-RAD LABORATORIES, INC. |
$99,989.56 |
Environmental Services |
Purchase of a QX200 Droplet Digital PCR System and Accessories and 1-Year Coverage Plan Approved CORF Budget FY 18/19 Sole Source Justification 2074 Reason: Unique Product/Service |
|
BUCHI CORPORATION |
$69,595.23 |
Environmental Services |
Purchase and Installation of Two (2) Syncore Analyst Concentrators Approved CORF Budget FY 18/19 Sole Source Justification 2088 Reason: Unique Product/Service |
|
CINTAS CORPORATION LOC 640 |
$74,512.00 |
Operations & Maintenance |
Blanket PO for ARC Flash Suit & Glove Rental Program 5/1/19 to 4/30/20 OMNIA Partners Contract # R-BB-19002, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
CMS COMMUNICATIONS, INC. |
$60,000.00 |
Administrative Services |
Three (3) Year Maintenance Support for Shoretel Phone System 5/31/19 to 5/30/22 Sourcewell Contract # 022719-MBS, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
CS-AMSCO |
$72,056.97 |
Operations & Maintenance |
Purchase of Replacement Valves and Actuators for Digester F in April 2019 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
CS-AMSCO |
$85,156.00 |
Operations & Maintenance |
Purchase of Replacement Valves and Actuators for Digester S in May 2019 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
CS-AMSCO |
$72,163.00 |
Operations & Maintenance |
Purchase of Replacement Valves and Actuators for Digester G in June 2019 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
DIVERSIFIED PROJECT SERVICES INT'L INC. |
$54,650.00 |
Operations & Maintenance |
Plant 2 Liquid Oxygen System Condition Assessment Sole Source Justification 2088 Reason: Unique Product/Service |
|
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE |
$89,000.00 |
Administrative Services |
Blanket PO for ESRI Enterprise Advantage Program (EEAP), including Technical Advisors, Account Planning, & Webcasts 7/1/19 to 6/30/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
FREEWAY TOYOTA OF HANFORD |
$58,526.84 |
Operations & Maintenance |
Purchase of Two (2) New 2019 Toyota Camry Hybrid LE CVT Sedans CA State Contract # 1-18-23-10C, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
GRAYBAR ELECTRIC COMPANY WALNUT CA |
$55,780.86 |
Engineering |
Programmable Logic Controller (PLC) Equipment - Approved CORF Budget US Communities Contract # EV2370, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
GRAYBAR ELECTRIC COMPANY WALNUT CA |
$82,086.50 |
Operations & Maintenance |
Purchase & Replacement of UPS System at Administration Building (MP-434) US Communities Contract # EV2370, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
JAMISON ENGINEERING CONTRACTORS INC |
$85,918.00 |
Operations & Maintenance |
Plant 2 South Scrubber Complex Bleach Pump Turndown (MP-420) Specification No. JL-106741 |
|
LABWARE INC |
$80,000.00 |
Administrative Services |
Labware Implementation Consulting for New Functionality of Laboratory Information Management Systems (LIMS) 4/1/19 to 6/30/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
ORANGE COUNTY REGISTER |
$99,000.00 |
Administrative Services |
Convenience Blanket PO for Classified and Legal Advertising 7/1/19 to 6/30/20 GM Article 2, Section 2.2 (b) (1) |
|
PERKINELMER HEALTH SCIENCES, INC. |
$97,841.67 |
Environmental Services |
Purchase and Installation of a Gas Chromatograph Mass Spectrometer Approved CORF Budget FY 18/19 Specification No. E-2019-1043BD |
|
PMWEB, INC. |
$82,166.67 |
Administrative Services |
Support & Maintenance/Hosting for Project Management Information System (J-128) 8/1/19 to 7/31/20 Board Approved OEM Sole Source List M.O. 8/22/18, Item 7 |
|
RBR LTD |
$99,913.88 |
Environmental Services |
Purchase of Six (6) Ocean Acidification and Hypoxia Sensor Packages Approved CORF Budget FY 18/19 Board Approved OEM Sole Source List M.O. 8/22/18, Item 7 |
|
REDMAN EQUIPMENT & MFG. CO. |
$72,315.00 |
Operations & Maintenance |
Non-Stock Repair of Two (2) 12” and Two (2) 8” Heat Exchangers Sole Source Justification 2116 Reason: Time Sensitive - Critical Process |
|
SAFETY SHOE SERVICES |
$70,000.00 |
Human Resources |
Convenience Blanket PO for On-Site Safety Shoe Service 7/1/19 to 6/30/20 GM Article 2, Section 2.2 (b) (1) |
|
SCCWRP |
$51,200.00 |
Environmental Services |
SCCWRP to Provide Professional Services for Ocean Discharge Regional Monitoring Requirements 6/1/19 to 10/31/20 Sole Source Justification 2092 Reason: Unique Product/Service |
|
SCCWRP |
$50,040.00 |
Environmental Services |
SCCWRP to Provide Professional Services to Assess Presence of Contaminants in Marine Receiving Waters 5/15/19 to 6/30/20 Sole Source Justification 2109 Reason: Unique Product/Service |
|
SHIMMICK CONSTRUCTION CO INC |
$92,600.00 |
Operations & Maintenance |
Plant 2 Digester N Bridge to Gas Compressor Walkway Coating Repairs (MP-539) Specification No. S-2019-1009 |
|
SUPERIOR SALES CO. |
$54,313.00 |
Operations & Maintenance |
Purchase of a Horizontal Mounted Gas to Water Heat Exchanger to Replace Rotating Stock Asset Specification No. HP-35793 |
|
SWITCH LTD |
$90,000.00 |
Administrative Services |
Rental Space for Housing Disaster Recovery Data 5/13/19 to 8/16/22 Sole Source Justification 2114 Reason: Unique Product/Service |
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the fourth quarter of fiscal year 2018-19:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
AECOM ENERGY & CONSTRUCTION, INC. |
$107,000.00 |
Operations & Maintenance |
Main Street Pump Station Valve Replacements (MP-559) Specification No. TOB-2019-1020 of Master Service Contract S-2018-942BD-1 |
|
INNOVATIVE ENGINEERING AND MAINTENANCE |
$192,815.00 |
Operations & Maintenance |
Dual Heat Exchanger Replacement at Plant 2 (MP-271) Specification No. TOB-2019-1069 of Master Service Contract S-2018-942BD-3 |
|
INNOVATIVE ENGINEERING AND MAINTENANCE |
$155,650.00 |
Operations & Maintenance |
Plant 2 Center Column Rehabilitation at Digester P (P2-91-1J) Specification No. TOB-2019-1038 of Master Service Contract S-2018-942BD-3 |
|
J R FILANC CONSTRUCTION |
$61,552.00 |
Operations & Maintenance |
Valve Replacements at MacArthur Pump Station (MP-427) Specification No. TOB-2019-1056 of Master Service Contract S-2018-942BD-4 |
|
JAMISON ENGINEERING CONTRACTORS INC |
$54,960.00 |
Operations & Maintenance |
Plant 2 Digester N Valve Replacement and Accessway Repairs (P2-91-1I) Specification No. TOB-2019-1049 of Master Service Contract S-2018-942BD-5 |
CEQA
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FINANCIAL CONSIDERATIONS
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ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package:
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