FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
title
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of January 1, 2021 to March 31, 2021; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of January 1, 2021 to March 31, 2021:
• ALTRONIC - CenGen Engine Ignition Subsystem Components
• CECO FYBROC - Pumps and Parts
• FLUKE ELECTRONICS CORPORATION / PRUFTECHNIK - Rotalign Touch Laser Shaft Alignment System
• KURZ INSTRUMENTS - Gas Flow Meters
• METTLER TOLEDO, LLC - Truck Loading Scale Controller Replacement
• SDT ULTRASOUND SOLUTIONS - SDT Ultrasound Instruments, Hardware, and Software
• SWAGELOK - Parts, Tools, and Service
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BACKGROUND
Staff provides the Orange County Sanitation District (OC San) Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at the OC San facilities because the parts and/or service(s) can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the third quarter of fiscal year 2020-21:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ARC |
$90,000.00 |
Administrative Services |
Reprographics and Document Management Services County of Orange Contract #RCA MA-017-16010366 and County's Amendment No. 2 dated 7/7/2020, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases |
|
CHARLES KING CO INC |
$59,825.00 |
Operations & Maintenance |
Plant 2 Stormwater Pump Station Bypass, Including Rental and Maintenance Cost of Equipment for up to Three (3) Additional Months Specification No. S-2020-1218BD |
|
CORNERSTONE ONDEMAND, INC. |
$77,084.00 |
Administrative Services |
Annual Renewal for Maintenance with Cornerstone OnDemand 6/20/21 - 6/19/22 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
CORTECH ENGINEERING |
$58,075.00 |
Administrative Services |
Stock Item Purchase of Flowserve Pump Board Approved OEM Sole Source List M.O. 5/27/20, Item 14 |
|
DANIEL MECHANICAL SERVICE CO. |
$90,000.00 |
Operations & Maintenance |
Inspect four (4) Vessels and Replace Media for One (1) Vessel (TL Biotower #3) Sole Source Justification 2369 Reason: OEM Parts/Materials Available from Only One Source |
|
DEF PRODUCTS, LLC |
$85,000.00 |
Operations & Maintenance |
Blanket PO for the Purchase and Delivery of Urea Solution 32.5% (reagent grade) Formaldehyde Free to Support Co-Gen & Cen-Gen SCR Emissions Systems 7/1/21 - 6/30/22 with 4 Optional Renewal Periods Specification No. C-2021-1220 |
|
JAMISON ENGINEERING CONTRACTORS INC |
$88,080.00 |
Operations & Maintenance |
Blanket PO for On-Call Odor Control Services including Installation and Upgrade of Gas Flaps and Storm Drains 7/1/21 - 6/30/22 with 4 Optional Renewal Periods Specification No. S-2021-1219 |
|
LABWARE INC |
$52,600.00 |
Administrative Services |
Labware Implementation Consulting for New Functionality of LIMS including Testing and Documentation Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
NEXT LEVEL FIRE & SAFETY INC |
$59,710.31 |
Operations & Maintenance |
Fire Hydrant Deficiency and Cosmetic Repairs Sole Source Justification 2389 Reason: Time Limitations to Address Fire Codes and Standards |
|
OVIVO USA, LLC |
$55,048.47 |
Administrative Services |
Stock Purchase of Four (4) Stabilizer Bearing Assemblies and Parts for Trickling Filters Board Approved OEM Sole Source List M.O. 2/28/18, Item 13 |
|
PARAGON PARTNERS LTD |
$90,000.00 |
Administrative Services |
Professional Right of Way Services 3/1/21 - 2/28/22 with 4 Optional Renewal Periods Specification No. CS-2020-1183 |
|
PFT-ALEXANDER, INC. |
$59,800.00 |
Operations & Maintenance |
Purchase of Dresser Roots Model 6 Prover, Instruments, and Test Equipment Sole Source Justification 2406 Reason: Unique Product/Service |
|
PUMPACTION CORP - SHG USA |
$69,190.00 |
Operations & Maintenance |
Commissioning/Start-up and Training for the Phase 2 of the Truckloading Auger Installation MP-585 Board Approved OEM Sole Source List M.O. 5/27/20, Item 14 |
|
R.F. MACDONALD CO. |
$51,250.00 |
Operations & Maintenance |
Retubing of Boiler #1 at Plant 2 (Project FR2-0021) Specification No. CS-2020-1183 |
|
SMARTCOVER SYSTEMS |
$60,041.75 |
Operations & Maintenance |
SmartCover Sewer Monitoring Systems to Provide and Install 10 (Ten) H2Scents Smart Covers and Components Board Approved OEM Sole Source List M.O. 2/24/21, Item 10 |
|
SMS PIPELINE dba LIBERTY ENERGY-REMIT TO |
$84,000.00 |
Operations & Maintenance |
Blanket PO to Provide a OQ Damage Prevention Specialist for the Interplant Digester Gas Pipeline located in Fountain Valley Sole Source Justification 2413 Reason: Unique Product/Service |
|
SPYDERCRANE SALES |
$86,150.00 |
Operations & Maintenance |
Purchase of SPYDERCRANE, Battery Powered Equipment, Part No: URW295CP3UBRS Sole Source Justification 2396 Reason: Unique Product/Service |
|
WESTAIR GASES & EQUIPMENT INC |
$95,000.00 |
Operations & Maintenance |
Blanket PO for the Purchase of Bulk Liquid Oxygen (LOX) 2/2/21 - 8/20/21 Sole Source Justification 2396 Reason: Emergency |
Additionally, in accordance with Board purchasing policies, Ordinance No. OCSD-52, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the third quarter of fiscal year 2020-21:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
INNOVATIVE ENGINEERING AND MAINTENANCE |
$192,985.00 |
Operations & Maintenance |
Truck Loading Silo A Screw Conveyor Installation at Plant 2 (MP-585 Part 2) Specification No. TOB-2020-1213 of Master Service Contract S-2018-942BD-3 |
|
J R FILANC CONSTRUCTION |
$193,250.00 |
Operations & Maintenance |
Chiller Building Feeder Cables Repair at Plant 1 Specification No. TOB-2021-1223 of Master Service Contract S-2018-942BD-4 |
|
J R FILANC CONSTRUCTION |
$88,283.00 |
Operations & Maintenance |
Laboratory Building Roof Rehabilitation at Plant 1 Specification No. TOB-2020-1215 of Master Service Contract S-2018-942BD-4 |
|
SHIMMICK CONSTRUCTION CO INC |
$114,800.00 |
Operations & Maintenance |
Junction Box A Overflow Pipes Repair at Plant 2 Specification No. TOB-2020-1205 of Master Service Contract S-2018-942BD-1 |
FINANCIAL CONSIDERATIONS
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ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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