FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of January 1, 2022 to March 31, 2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of January 1, 2022 to March 31, 2022:
• CARRIER CORPORATION - Carrier Corporation HVAC Products
• COOPER BESSEMER - LSVB Engine Training
• GATES FIBERGLASS INSTALLERS - On-site/Field Fiberglass Tank & Ducting Repairs
• TPC Training - TPC Online Training and Certification Program
• TRIMBLE WATER - Trimble Unity Software License
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BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000; maintenance and repair Services Task Orders between $50,000 and $300,000; and additions to the pre-approved OEM Sole Source List.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM) added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (OC San) facilities because the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
• Quarterly financial reporting
• Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute purchases between $50,000 and $100,000. Below is a summary of General Manager approved purchases, in amounts exceeding $50,000, for the third quarter of fiscal year 2021-22:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
ADT COMMERCIAL LLC |
$71,384.60 |
Operations & Maintenance |
Blanket PO for Preventive Maintenance, Testing & Inspection of Portable Fire Extinguishers (Plants 1 & 2 And Pump Stations) 1/1/22 - 12/31/22 with 4 Optional 1-year Renewal Periods Specification No. S-2021-1278 |
|
ARC DOCUMENT SOLUTIONS, LLC. |
$90,000.00 |
Administrative Services |
Blanket PO to Provide Managed Copy Center Services 1/1/22 - 12/31/23 with 3 Optional 1-year Renewal Periods Specification No. S-202001177BD |
|
BASIN VALVE COMPANY |
$60,000.00 |
Operations & Maintenance |
Blanket PO for Gas Compressor Pilot Operated Relief Valve Maintenance Program 4/1/22 - 3/31/23 with 4 Optional 1-year Renewal Periods Specification No. S-2022-1311 |
|
CARBON ACTIVATED CORPORATION |
$70,000.00 |
Operations & Maintenance |
Carbon Media Replacement at the Plants 1 and 2 CenGen Facilities Sole Source Justification 2555 Reason: Unique Product/Service |
|
COOPER MACHINERY SERVICES LLC |
$50,386.36 |
Operations & Maintenance |
Purchase of Two (2) Hub Gear ZLSVB-16-1E and Installation with OC San Provide Cam Shafts Board Approved OEM Sole Source List M.O. 8/23/17, Item 9(B) |
|
COOPER MACHINERY SERVICES LLC |
$70,845.30 |
Administrative Services |
Stock Item Purchase of Thirty (30) Cooper Bessemer Check Valve Repair Kits and Thirty (30) Check Valve Assemblies Board Approved OEM Sole Source List M.O. 8/23/17, Item 9(B) |
|
DEMARIA ELECTRIC MOTOR SERVICES, INC. |
$90,000.00 |
Operations & Maintenance |
Convenience Blanket PO for Urgent Off-Site Repairs at Plants 1 and 2, and Pump Stations 4/16/22 - 6/30/24 GM Article 2, Section 2.2 (b) (1) |
|
DOWNSTREAM SERVICES, INC. |
$54,364.00 |
Operations & Maintenance |
Wintersburg Channel Miller-Holder Siphon Assessment Specification No. CS-2021-1285BD |
|
ENTERPRISE AUTOMATION |
$95,000.00 |
Engineering |
Provide Wonderware Support and Control System Programming,Testing and Commissioning Sole Source Justification 2561 Reason: Immediate Need due to Staff Retirements |
|
INTERTECH INCORPORATED |
$59,610.00 |
Operations & Maintenance |
Purchase of Modicon ProWorx NXT Programming Software for Modicon PLCs - Module 105 and On-Site Training for Instrumentation Staff Sole Source Justification 2519 Reason: Unique Product/Service |
|
LABWARE INC |
$80,000.00 |
Administrative Services |
Labware Implementation Consulting for New Functionality of LIMS including Testing and Documentation Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 |
|
PARAMOUNT PLASTIC FABRICATORS |
$62,350.00 |
Operations & Maintenance |
Purchase and Delivery of one (1) Primary Treatment Scrubber Acid Tank Specification No. E-2021-1298 |
|
SOUTHERN COUNTIES LUBRICANTS |
$63,050.00 |
Operations & Maintenance |
Purchase of 5,000 Gallons (Bulk Oil) of Chevron 5200 Hdax Low Ash 40 for Plant 2 Specification No. DG-121698 |
|
STO ADVISORS LLC |
$75,000.00 |
Operations & Maintenance |
Blanket PO to Provide Interplant Gas Pipeline Compliance Consultant Services Sole Source Justification 2560 Reason: Unique Product/Service |
|
TETRA TECH INC IRVINE CA |
$93,300.00 |
Operations & Maintenance |
Blanket PO to Provide an HVAC Assessment for Infectious Aerosol Mitigation 2/15/22 - 4/27/22 Specification No. CS-2021-1247BD |
|
WESTAIR GASES & EQUIPT-EPA CALBRN GASES |
$80,000.00 |
Operations & Maintenance |
Blanket PO to Provide EPA Protocol Calibration Gas Cylinder Refills and Cylinder Demurrage at Plants 1 and 2 6/1/22 - 5/31/23 with 4 Optional 1-year Renewal Periods Specification No. C-2022-1310 |
Additionally, in accordance with Board purchasing policies, Ordinance No. OC SAN-56, the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders, in amounts exceeding $50,000, for the third quarter of fiscal year 2021-22:
|
Vendor Name |
Amount |
Department |
Description/Discussion |
|
J R FILANC CONSTRUCTION |
$83,985.00 |
Operations & Maintenance |
P2 Activated Sludge Clarifiers D & K Repairs Specification No. TOB-2021-1291 of Master Service Contract S-2021-1234BD-2 |
|
JAMISON ENGINEERING CONTRACTORS INC |
$89,500.00 |
Operations & Maintenance |
P2 Digester O Structural Repairs Specification No. TOB-2022-1308 of Master Service Contract S-2021-1234BD-3 |
|
O'CONNELL ENGINEERING & CONSTRUCTION INC |
$115,450.00 |
Operations & Maintenance |
Digester “Q-R” Bridge Temporary Shoring at Plant 2 Specification No. TOB-2021-1295-R of Master Service Contract S-2018-942BD-5 |
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package:
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