FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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INDUSTRIAL CLEANING SERVICES, SPECIFICATION NO. S-2020-1184BD, CONTINGENCY INCREASE
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
Approve a contingency increase of $216,050 (31%) to the existing Service Contract with Performance Pipeline Technologies Inc., dba Sanitation Systems, for Industrial Cleaning Services, Specification No. S-2020-1184BD, for a total contract amount not to exceed $694,500 and a new total contingency of $285,500 (41%) for the period of January 1, 2024 through December 31, 2024.
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BACKGROUND
The purpose of this contract is to provide industrial cleaning, removing accumulated debris and grit from the Orange County Sanitation District's (OC San) treatment facilities and pump station treatment structures. These cleaning tasks are part of a planned and scheduled preventative and corrective maintenance approach that will help ensure availability of treatment plant structures.
Significant storm events and extensive construction activities have resulted in debris and grit accumulation in the treatment plant structures, wet wells, process tanks and basins. Plant process area structures have accumulated debris beyond the usual scope of the contract due to heavy storms at the beginning of this contract period as well as due to construction activity at Plant 1 Headworks resulting in substantial influx of grit and debris that must be promptly removed.
RELEVANT STANDARDS
* Protect OC San assets
* 24/7/365 treatment plant reliability
* Maintain a proactive asset management program
PROBLEM
The current not to exceed contract amount of $694,500 plus the 10% contingency is not sufficient to cover the anticipated costs of cleanings scheduled for the remainder of the term of the contract.
PROPOSED SOLUTION
Increase contingency to cover the remainder of this term and the costs of unanticipa...
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