File #: 2023-3202    Version: 1 Name:
Type: Consent Status: Passed
File created: 9/7/2023 In control: OPERATIONS COMMITTEE
On agenda: 9/27/2023 Final action: 9/27/2023
Title: COOPERATIVE PROCUREMENT WITH CARRIER COMMERCIAL SERVICES FOR HVAC REPAIR SERVICES
Sponsors: Riaz Moinuddin
Attachments: 1. Agenda Report
Related files: 2023-3146
FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance

SUBJECT:

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COOPERATIVE PROCUREMENT WITH CARRIER COMMERCIAL SERVICES FOR HVAC REPAIR SERVICES
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GENERAL MANAGER'S RECOMMENDATION

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RECOMMENDATION:

A. Approve a Blanket Purchase Order with Carrier Commercial Services for maintenance services of heating, air conditioning, and ventilation systems for Plant No. 1, Plant No. 2, and pump stations, utilizing the Sourcewell Cooperative Agreement No. 070121-CAR in accordance with Ordinance No. OC SAN-61, Section 2.03(B), for the period beginning October 1, 2023 through September 30, 2024, for a total amount not to exceed $1,200,000 with two (2) one-year renewal options; and

B. Approve a contingency of $120,000 (10%).

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BACKGROUND

The Orange County Sanitation District (OC San) has a recurring need to properly maintain and repair heating, ventilation, and air conditioning (HVAC) equipment throughout Plant Nos. 1 and 2, and all pump stations. In areas that require additional preventive and corrective maintenance work, the HVAC systems are used to cool the electrical, laboratory, informational technology equipment, and occupied areas throughout both plants and outlying pump stations.

RELEVANT STANDARDS

* Participate in local, state, and national cooperative service and purchasing programs
* Maintain a proactive asset management program
* Provide a safe and collegial workplace

PROBLEM

Aging equipment and extended lead times on materials have caused delays in HVAC equipment maintenance, causing equipment failures.


PROPOSED SOLUTION

Establishing a blanket purchase order with Carrier Commercial Services will expedite the procurement process for day-to-day repairs and maintenance of OC San equipment.

TIMING CONCERNS

Early equipment failures have already been observed. Inability to timely perform repairs and preventive maintenance could result in total replacement of eq...

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