File #: 2024-3923    Version: 1 Name:
Type: Consent Status: Passed
File created: 10/24/2024 In control: ADMINISTRATION COMMITTEE
On agenda: 11/13/2024 Final action: 11/13/2024
Title: GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
Sponsors: Wally Ritchie
Attachments: 1. Agenda Report
Related files: 2024-3942
FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance

SUBJECT:

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GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST
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GENERAL MANAGER'S RECOMMENDATION

recommendation
RECOMMENDATION: Recommend to the Board of Directors to:

A. Receive and file Orange County Sanitation District purchases made under the General Manager's authority for the period of July 1, 2024 to September 30, 2024; and

B. Approve the following additions to the pre-approved Original Equipment Manufacturers (OEM) Sole Source List:

* ROCKWELL ENGINEERING & EQUIPMENT CO - Horizontal Pump (Replaces OEM Manufacturer VAUGHAN COMPANY, INC. - Designated Representative)
* VEOLIA WTS SERVICES USA, INC. - Bar Screen Repair Parts (Replaces OEM Manufacturer SUEZ WTS/ VEOLIA WTS - Name Change).
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BACKGROUND

Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $150,000; maintenance and repair Services Task Orders between $50,000 and $500,000; and additions to the pre-approved OEM Sole Source List.

This list of additions to the pre-approved OEM Sole Source List displays the OEM added this quarter that require sole source procurement to maintain, service, or replace equipment currently in operation at Orange County Sanitation District (OC San) facilities because the parts and/or service can only be provided by the OEM or their designated representative.

RELEVANT STANDARDS

* Quarterly financial reporting
* Ensure the public's money is wisely spent


PRIOR COMMITTEE/BOARD ACTIONS

December 2016 - Minute Order 12(b) authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager's quarterly approved purchases agenda report.

ADDITIONAL INFORMATION

In accordance with Board purchasing policies, Ordinance No. OC SAN-61, the General Manager has authority...

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