FROM: Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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FLEET VEHICLE REPLACEMENT PURCHASES
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the purchase of replacement vehicles and electric utility carts for Orange County Sanitation District's fleet as initially approved in the adopted Fiscal Year 2025-26 Budget in the amount of $1,487,300; and
B. Delegate to the General Manager and Purchasing Manager the authority to purchase replacement vehicles and carts during the fiscal year in the not to exceed amount listed above, utilizing the method of procurement determined by the General Manager to be in the best interest of OC San, to include cooperative contract, competitive solicitation, or sole source.
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BACKGROUND
Orange County Sanitation District (OC San) maintains a fleet of vehicles and utility carts necessary to meet business needs. The fleet comprises 7 heavy-duty equipment trucks, 1 bus, 43 medium-duty trucks, 59 light-duty trucks, 20 sedans, 22 SUVs, and 21 vans, totaling 173 vehicles, and 163 electric utility carts.
OC San's Fleet Services Division replaces vehicles as part of a fleet right-sizing and modernization strategy. The replacement is based on the current vehicle's ability to meet the assigned departmental needs, vehicle age, maintenance cost, condition, and mileage. All proposed replacement vehicles and carts were identified as required for business needs during the fiscal year 2025-26 budget preparation process.
The replacement vehicles are proposed annually during budget preparation. The Board subsequently approves vehicle procurements under the capital equipment section of the budget in June of each year. OC San enters into a purchase order agreement with entities that work directly with vehicle manufacturers to capitalize on the most cost-effective means to purchase the vehicles. OC...
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