FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
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MANHOLE CCTV INSPECTION SERVICES
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Award a Purchase Order Contract to Hoffman Southwest Corp., dba Professional Pipe Services (Pro-Pipe), for Manhole CCTV Inspection Services, Specification No. S-2020-1158BD, for a total amount not to exceed $146,600 for the period beginning October 1, 2020 through September 31, 2021, with four optional one-year renewals; and
B. Approve an annual contingency of $14,660 (10%).
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BACKGROUND
Manhole inspection and condition assessments are two of Orange County Sanitation District's (Sanitation District) major preventive maintenance tasks in the approved Sewer System Management Plan. The Sanitation District has committed to inspecting all manholes in the sewer system per National Association of Sewer Service Companies (NASSCO) standards every five years. This data is a critical tool for assessing the sewer system condition and preventing catastrophic manhole failures. The Sanitation District also uses the CCTV data to optimize the repair priority of the most degraded manhole structures, safeguarding public health.
RELEVANT STANDARDS
* Protect Orange County Sanitation District assets
* Commitment to safety & reducing risk in all operations
* Comply with environmental permit requirements
PROBLEM
The previous Manhole CCTV contract ended on April 30, 2020. Staff does not recommend exercising the option to renew the contract with the current vendor. Without a new contract in place, the Manhole CCTV assessments will not commence.
PROPOSED SOLUTION
Based on the results of the proposal evaluation, staff recommends awarding the Manhole CCTV Contract to Hoffman Southwest Corp.
TIMING CONCERNS
A new contract for a service provider is needed to ensure assets are assessed as required in the Sewer System Management Plan.
RA...
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