FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Acting Director of Engineering
SUBJECT:
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FURNITURE, FIXTURES, AND EQUIPMENT PURCHASE FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Purchase Order Contract to GM Business Interiors (GMBI) for the purchase of furniture, fixtures, and equipment for the Headquarters Complex at Plant No. 1, Project No. P1-128A, utilizing the County of Orange Regional Cooperative Agreement No. RCA-017-22010154 for a total amount not to exceed $3,907,183 including freight and sales tax; and
B. Approve a contingency of $39,072 (1%).
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BACKGROUND
Orange County Sanitation District (OC San) is constructing a new Headquarters Complex project under Project No. P1-128A. The new headquarters building will require furniture, fixtures, and equipment (FFE) which were intentionally not included in the primary construction contract and were planned as a separate, coordinated effort. The FFE includes items such as desks, chairs, and cabinets. The P1-128A design consultant, HDR Engineering, assisted in the FFE design to ensure the items selected are cohesive with the aesthetic of the new building and meet quality standards.
RELEVANT STANDARDS
* Ensure the public's money is wisely spent
* Provide a safe and collegial workplace
* Maintain positive employer-employee relations
PROBLEM
The new headquarters building requires FFE to be functional. Staff will not be able to use the new building if FFE is not purchased.
PROPOSED SOLUTION
Approve a purchase order contract for FFE for Headquarters Complex at Plant No. 1, Project No. P1-128A.
TIMING CONCERNS
The FFE must be installed by December 2023 to maintain the project schedule and allow staff to occupy the new building.
RAMIFICATIONS OF NOT TAKING ACTION
The move into the new building will be delayed.
PRIOR...
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