FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
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HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $147,000 (3%) to the Professional Construction Services Agreement with HDR Engineering, Inc. for Headquarters Complex at Plant No. 1, Project No. P1-128A, for a total contingency of $735,000 (15%) and a total contract amount not to exceed $5,635,000.
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BACKGROUND
Orange County Sanitation District (OC San) is constructing a new Headquarters Building under Project No. P1-128A. The new Headquarters Building will house administrative, technical, and engineering staff. Construction started in July 2021 and is scheduled for completion in early 2024. HDR Engineering, Inc. is currently under contract to provide professional construction services for the new Headquarters Building.
RELEVANT STANDARDS
* Ensure the public's money is wisely spent
* Provide a safe and collegial workspace
PROBLEM
The construction schedule has been extended by several months due to weather impacts and construction delays. There have been more submittals, questions, project management hours, and construction support efforts than anticipated. The extended level of effort needed to provide adequate construction support services is expected to exceed the assumptions the Professional Construction Services Agreement was based upon, as well as the previously approved contingency increase.
PROPOSED SOLUTION
Approve a contingency increase to the Professional Construction Services Agreement. The existing project budget is sufficient to cover the requested increase in contingency; therefore, no increase to the project budget is required.
TIMING CONCERNS
The construction schedule must be maintained, or staff occupation of the new building will be delayed.
RAMIFICATIONS OF NO...
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