FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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ON-CALL MAINTENANCE SERVICES FOR ELECTRICAL EQUIPMENT, SPECIFICATION NO. S-2025-684BD
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a General Services Contract to IPS PowerServe to provide On-Call Maintenance Services for Electrical Equipment, Specification No. S-2025-684BD, for an annual total amount not to exceed $4,998,418 for a one-year period with four (4) optional one-year renewals; and
B. Approve an annual contingency of $499,841 (10%).
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BACKGROUND
Orange County Sanitation District (OC San) maintains extensive electrical distribution systems across its treatment plants and pump stations. In accordance with NFPA 70B, regular inspection, testing, and maintenance are essential to prevent failures that could disrupt operations or pose safety risks. Maintaining compliance with these standards ensures reliability, reduces costs, and supports uninterrupted treatment operations.
RELEVANT STANDARDS
* Protect OC San assets
* 24/7/365 treatment plant reliability
* Maintain a proactive asset management program
PROBLEM
OC San maintains a significant medium and low voltage electrical distribution system requiring substantial labor effort to coordinate, test, calibrate, and maintain for safe and reliable operation. The variable nature of scheduled and corrective maintenance and the need to support variable capital improvement shutdowns sometimes exceeds electrical maintenance staff's availability to perform this work in a timely fashion.
PROPOSED SOLUTION
Approve a General Services Contract to IPS PowerServe to provide on-call maintenance services for electrical equipment in accordance with NFPA 70B requirements, ensuring continuity of critical electrical system maintenance to support operational needs and maintain compliance.
TIMING C...
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