FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
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BACK-UP POWER FOR LABORATORY EQUIPMENT AT PLANT NO. 1, PROJECT NO. FR1-0022
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Back-up Power for Laboratory Equipment at Plant No. 1, Project No. FR1-0022;
B. Award a Construction Contract Agreement to LEED Electric, Inc., for Back-up Power for Laboratory Equipment at Plant No. 1, Project No. FR1-0022, for a total amount not to exceed $133,000; and
C. Approve a contingency of $13,300 (10%).
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BACKGROUND
The Orange County Sanitation District's (OC San) laboratory conducts over 100,000 tests annually using advanced instruments critical for regulatory compliance, operations, and resource protection. Some essential equipment currently lacks back-up power, posing risks of data loss, regulatory noncompliance, and costly equipment damage during outages. Due to the sensitivity of these instruments, sudden power loss can cause irreversible damage and disrupt essential operations. Failure to meet NPDES compliance monitoring could result in enforcement actions and fines of up to $25,000 per violation.
RELEVANT STANDARDS
* Comply with California Public Contract Code Section 20103.8, award construction contract to lowest responsive, responsible bidder
* Commitment to safety & reducing risk in all operations
PROBLEM
OC San was previously unsuccessful in obtaining any bids during the initial advertisement held in 2023.
PROPOSED SOLUTION
Award a Negotiated Procurement for a Construction Contract Agreement in accordance with Ordinance No. OC SAN-61 to LEED Electric, Inc., for Back-up Power for Laboratory Equipment at Plant No. 1, Project No. FR1-0022. This project will install a new power distribution panel and lab receptacles to ensure reliable backup power for the la...
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