FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
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WASTE ACTIVATED SLUDGE AND RETURN ACTIVATED SLUDGE PUMP STATION ELEVATOR MODERNIZATION AT PLANT NO. 2
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Approve Supplemental Service Contract to Otis Elevator Company for elevator rehabilitation services using the OMNIA Partners (formerly National IPA) cooperative contract for the Waste Activated Sludge and Return Activated Sludge Pump Station Elevator Modernization at Plant No. 2, for a total amount not to exceed $432,400; and
B. Approve a contingency of $86,480 (20%).
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BACKGROUND
The Orange County Sanitation District (Sanitation District) operates the Waste Activated Sludge and Return Activated Sludge Pump Stations at Plant No. 2. Staff utilizes freight elevators at each pump station for the delivery and removal of equipment from the ground level to the basement.
RELEVANT STANDARDS
* Ensure the public's money is wisely spent
* Participate in local, state, and national cooperative purchasing programs
* Maintain a proactive asset management program
PROBLEM
The elevators are 43 years old and have become unreliable and require regular repairs. Additionally, certain replacement parts are difficult to source.
PROPOSED SOLUTION
Approve a Service Contract for Waste Activated Sludge and Return Activated Sludge Pump Station Elevator Modernization at Plant No. 2. This Supplemental Service Contract will rehabilitate two freight elevators with new freight door panels, pumps, controllers, and car operating panels.
Since this Supplemental Service Contract will modify existing equipment, not all of which will be fully visible until the work is performed, there is a greater than typical risk for additional costs to be incurred. Staff recommends a 20% contract contingency to allow unforeseen conditions to be addressed in a timely manner.
TIMING CONCERNS
The Sa...
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