FROM: Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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SOLE SOURCE AGREEMENT FOR LEGAL SERVICES WITH WOODRUFF & SMART
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a Sole Source Agreement for Legal Services with Woodruff & Smart, commencing on July 1, 2024, in a form approved by Special Counsel.
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BACKGROUND
In November 2023, the Board of Directors approved the General Legal Services Ad Hoc Committee to conduct and oversee an open competitive solicitation for general legal counsel services.
RELEVANT STANDARDS
* Comply with applicable employment and labor laws
* Ensure the public's money is wisely spent
* Maintain positive employer-employee relations
* Provide a safe and collegial workplace
PROBLEM
A solicitation for general legal counsel services has been conducted and has recommended a new General Counsel for OC San. Woodruff & Smart will need a new agreement with OC San to be able to continue to provide legal services on existing assignments and to assist with the transition to the new General Counsel.
PROPOSED SOLUTION
Approve a Sole Source Agreement for Legal Services with Woodruff & Smart to continue legal services on assignments and assist with the transition to new general counsel.
TIMING CONCERNS
The new general counsel agreement is recommended to be effective July 1, 2024. Woodruff & Smart will need a new agreement to continue to provide legal services.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval of the sole source agreement, Woodruff & Smart will not have a current effective agreement for services.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Woodruff and Smart, has been serving Orange County Sanitation District (OC San) since 1975 and is currently engaged on various assignments that require continuity of legal representation.
CEQA
N/A
FINANCIAL CONSIDERATIONS
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