FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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LIGHTING SYSTEMS INSPECTION, MAINTENANCE, AND REPAIRS, SPECIFICATION NO. S-2024-635BD
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a General Services Contract to Inter-Pacific, Inc. dba Inter-Pacific Systems, Inc. to provide Lighting Systems Inspection, Maintenance, and Repairs, Specification No. S-2024-635BD, for a one-year period with four (4) one-year renewal options, effective December 1, 2024, through November 30, 2025, for a total amount not to exceed $223,818; and
B. Approve an annual contingency of $44,764 (20%).
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BACKGROUND
Orange County Sanitation District's (OC San) Plant No. 1, Plant No. 2, and Headquarters contain approximately 7,000 various light systems throughout occupied buildings and trailers. The lighting systems and fixtures require continuous maintenance.
RELEVANT STANDARDS
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
* Ensure the public's money is wisely spent
PROBLEM
The National Fire Protection Agency Standard NFPA 70B outlines electrical maintenance standards for maintaining and repairing the lighting systems in occupied spaces, which places additional resource burdens on the limited qualified maintenance staff.
PROPOSED SOLUTION
Approve a General Services Contract with Inter-Pacific, Inc. to provide lighting systems inspections, maintenance, and repairs in all occupied buildings.
TIMING CONCERNS
Board approval is necessary to ensure OC San has the resources to meet the workload demands to support the servicing of lighting systems while simultaneously providing service to the electrical distribution systems within the process areas in accordance with enhanced preventative maintenance requirements that comply with NFPA70B standards.
RAMIFICATIONS OF NOT TAKING ACTION
Mainten...
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