FROM: James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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ROLL UP, SLIDE AND FIRE DOOR MAINTENANCE, AND DROP TESTING, SPECIFICATION NO. S-2022-1368BD
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Approve a Purchase Order Contract with Excel Door & Gate Company for Roll Up, Slide and Fire Door Maintenance, and Drop Testing, Specification No. S-2022-1368BD, in the amount of $124,000 and an additional $50,000 for parts associated with corrective maintenance, for a total annual amount not to exceed $174,000, beginning March 1, 2023, through February 29, 2024, with four (4) one-year renewal options; and,
B. Approve an annual contingency of $17,400 (10%).
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BACKGROUND
The Orange County Sanitation District (OC San) has a recurring need for outside specialty service vendors to perform preventive and corrective maintenance on fire doors, roll-up doors, slide doors, dock levelers, hatches, and passage doors. The proper operation of these systems is required to provide safe and secure access to OC San facilities.
RELEVANT STANDARDS
* Maintain a proactive asset management program
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
* Provide a safe and collegial workplace
PROBLEM
There are numerous fire doors, roll-up doors, slide doors, dock levelers, hatches, and passage doors within OC San facilities that require regular preventative and corrective maintenance services to secure buildings and maintain safe and efficient workspaces.
PROPOSED SOLUTION
Staff recommends approving a Purchase Order Contract for Roll Up, Slide and Fire Door Maintenance, and Drop Testing per Specification No. S-2022-1368BD to Excel Door & Gate Company, the lowest responsive and responsible bidder.
TIMING CONCERNS
The current contract for roll-up doors, slide doors, fire doors, dock levelers, hatches, and pa...
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