FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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FLEET VEHICLE REPLACEMENT PURCHASE RATIFICATION
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
Ratify the authorization given to the General Manager and Purchasing Manager to allow flexibility in the vehicle type/class quantity and funding while not exceeding the approved budgeted total amount of $1,330,300. This will ensure the available replacement vehicles needed to sustain the fleet can be procured through the issued purchase orders with the following breakdown:
A. Replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2022/23 budget in the amounts of:
* Two light-duty trucks - $78,760
* Two medium-duty utility trucks - $200,518
B. Replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2021/22 budget in the remaining amounts of:
* One medium-duty truck - $60,095
* One heavy-duty truck - $162,113
* Eight Hybrid SUV's (AWD) - $357,818
* Two light-duty trucks - $137,161
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BACKGROUND
In September 2022, the Orange County Sanitation District (OC San) Board of Directors approved the purchase of several vehicles with pricing constraints on individual vehicle types/classes as summarized in the Prior Board Actions below.
Vehicle pricing and availability continues to fluctuate unpredictably. Additionally, the volatility in manufacturer order windows requires OC San to make quick decisions to procure vehicles. OC San successfully ordered some vehicle types and not others. Not all vehicle types that were available for ordering fit into the narrow classifications approved by the Board.
Staff is seeking flexibility in the vehicle type/class quantity while not exceeding the approved prior authority amount of $1,330,300.
RELEVANT STANDARDS
* Participate in local, state, and national cooperative purchasing programs
* Ensure the publ...
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