FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
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UNIFORM AND JANITORIAL ARTICLES RENTAL SERVICE
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve Amendment No. 2 to the existing service contract to Cintas Corporation No. 3 to provide Uniform and Janitorial Articles Rental Service, Specification No. S-2021-1277BD, for an increase of $160,488 to the current term for a new total amount not to exceed $1,000,000 for the period through March 31, 2025;
B. Approve an increase of $410,488 for the upcoming three-year renewal period option, for a new total amount not to exceed $1,250,000 for the period through March 31, 2028; and
C. Approve a revised three-year contingency of $187,500 (15%).
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BACKGROUND
The purpose of the existing Service Contract is to provide uniform and janitorial articles rental and laundering services for employees at Orange County Sanitation District's (OC San) Plant Nos. 1 and 2. OC San staff involved in the collection and treatment of wastewater are provided uniforms to maintain a professional appearance, to satisfy OSHA safety requirements, and to protect the employees from exposure to contaminated and unpleasant materials. Uniforms are also required in accordance with OC San's Memorandums of Understanding.
RELEVANT STANDARDS
* Commitment to safety & reducing risk in all operations
* Provide a safe and collegial workplace
PROBLEM
During the three-year period of the service contract, additional items, such as jackets, were added that were not originally contemplated. Additionally, while best efforts were made to estimate the costs associated with utilizing this service contract, operational needs, staff changes, and requested adjustments have resulted in a need for more funding than originally anticipated. Lastly, the initial six months of the service contract were dedicated to the...
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