FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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ON-CALL EMERGENCY MECHANICAL SERVICES, SPECIFICATION NO. S-2025-698BD
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a General Services Contract to Jamison Engineering Contractors, Inc. to provide On-Call Emergency Mechanical Services, Specification No. S-2025-698BD, for an annual total amount not to exceed $1,056,605 for a one-year period with four (4) optional one-year renewals; and
B. Approve an annual contingency of $105,661 (10%).
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BACKGROUND
The Orange County Sanitation District (OC San) operates and maintains extensive mechanical equipment, systems, structures, and utilities to convey and treat wastewater at its plants and pump stations. During urgent, or emergency mechanical events occurring especially outside of normal business hours (holidays, nights, or weekends) OC San may lack immediate access to critical technical support. Engaging a capable contractor will ensure that OC San has readily available resources and expertise to promptly mitigate urgent issues affecting its treatment and conveyance systems.
RELEVANT STANDARDS
* Protect OC San assets
* Maintain a proactive asset management program
* 24/7/365 treatment plant reliability
PROBLEM
In urgent or emergency situations, the required work may exceed the capacity of mechanical maintenance staff to effectively respond to and mitigate these events, particularly when these events occur outside of normal business hours.
PROPOSED SOLUTION
Approve a General Services Contract with the selected contractor to provide on-call emergency mechanical support for critical mechanical and compliance needs.
TIMING CONCERNS
Proceeding as expeditiously as possible is necessary to ensure staff have the required resources in place prior to an urgent or emergency event.
RAMIFICATIONS ...
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