FROM: Robert Thompson, General Manager
Originator: Laura Maravilla, Director of Human Resources
SUBJECT:
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2027 BENEFITS INSURANCE RENEWAL
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the Orange County Sanitation District 2027 Benefits Insurance Renewal with the carriers listed below for an overall not-to-exceed amount of $21,321,535 as specified below:
1. Benefit Coordinators Company (BCC) (medical, dental, vision plans, and Employee Assistance Program [EAP]) - Not to Exceed $18,721,669;
2. Lincoln Financial (basic life, short- and long-term disability) - Not to Exceed $551,619;
3. Lincoln Financial (EMT & Manager disability) - Not to Exceed $36,000;
4. HealthEquity (Health Savings Accounts [HSA]) - Not to Exceed $55,386;
5. Voya (Health Reimbursement Arrangement [HRA]) - Not to Exceed $217,980;
6. WEX (Flexible Spending Accounts [FSA]) - Not to Exceed $11,606;
7. BCC (retiree-paid health premiums, recouped from retirees through monthly payments) - Not to Exceed $711,964;
8. Approve a contingency of $1,015,311 (5%); and
B. Authorize the General Manager to revise the carriers within the not-to-exceed amounts listed above for operational efficiency and/or to better meet the needs of the Orange County Sanitation District and participants.
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BACKGROUND
The Orange County Sanitation District (OC San) provides healthcare and welfare insurance benefits (plans) to employees and eligible dependents in accordance with collective bargaining agreements, personnel policies and adopted resolutions.
OC San's benefit plans are renewed annually on January 1. Human Resources (HR) manages OC San's benefits program. OC San's benefits broker, Alliant, evaluates market conditions, negotiates with insurance carriers, and secures the most cost-effective coverage for participants. The planning process starts in April and insurance contracts are finalized and signed in A...
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