FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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HAZARDOUS WASTE DISPOSAL SERVICES, SPECIFICATION NO. S-2022-1304BD
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a contingency increase of $220,905 (64%), to the existing General Services Contract with Clean Harbors Environmental Services, Inc., for Hazardous Waste Disposal Services, Specification No. S-2022-1304BD, for a total contract amount not to exceed $345,165 and a new total contingency amount of $255,421 (74%); and
B. Approve an increase of $250,000 per year for a new contract total amount not to exceed $595,165 per year for the remaining two (2) one-year contract renewals options; and maintain the approved annual contingency of $34,516.
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BACKGROUND
In July 2022 the Board of Directors approved a General Services Contract with Clean Harbors Environmental Services, Inc. (Clean Harbors) to provide Hazardous Waste Disposal Services, Specification No. S-2022-1304BD, for a total annual amount not to exceed $345,165 for the period beginning July 1, 2022, and a contingency amount of $34,516 (10%).
OC San requires the services from a California registered, EPA permitted, hazardous waste disposal service provider to perform routine collection, on-site management, manifesting, off-site transportation, inspections, recordkeeping, and disposal of hazardous waste, select non-hazardous waste, used oil, and electric waste at Plant Nos. 1 and 2.
While the original contract scope was intended for waste generated at reclamation plants, recent maintenance activities in the Collection System have uncovered unanticipated hazardous waste in sewer manholes. These materials require immediate collection and proper disposal, necessitating additional funding.
To address these unexpected costs, an increase in contract funds is requested to cover the removal...
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