FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
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ON-CALL PREVENTATIVE MAINTENANCE SERVICES FOR ELECTRICAL EQUIPMENT (MP-278)
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Contract to provide on-call electrical maintenance services, Specification No. S-2019-1006BD-R, with Hampton Tedder Technical Services for a one-year period effective November 1, 2019 through October 31, 2020, for an amount not to exceed $1,657,950, and approve four, one-year renewal options; and
B. Approve a contingency of $82,898 (5%).
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BACKGROUND
The Orange County Sanitation District (Sanitation District) maintains large electrical distribution systems at the treatment plants and pump stations. The National Fire Protection Association (NFPA) 70B Standard, Recommended Practice for Electrical Equipment Maintenance, recommends testing and maintenance requirements to reduce hazards to life and property that can result from failure or malfunction of industrial-type electrical systems and equipment. The Sanitation District's electrical distribution equipment, systems, and components must be operational within applicable NFPA 70B standards and manufacturer's tolerances to avoid breakdown. Breakdowns can be costly failures and may result in major disruptions. The Sanitation District's electrical equipment must be field inspected, maintained, and calibrated at regular intervals to ensure reliability and safety.
RELEVANT STANDARDS
* Protect Orange County Sanitation District assets
* 24/7/365 treatment plant reliability
* Maintain a proactive asset management program
PROBLEM
There has been a significant increase in the number of pieces of electrical distribution equipment installed by CIP projects that require significant labor effort to test, calibrate, and maintain. The electrical equipment includes protective relays and circ...
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