FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
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IBM TIVOLI MAXIMO ANNUAL SUBSCRIPTION AND SUPPORT, SPECIFICATION NO. S-2025-681BD
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Approve a Purchase Order Contract to Lantrasoft, Inc. to purchase IBM Tivoli Maximo application point licenses, Specification No. S-2025-681BD, for a total amount not to exceed $290,000; with four (4) one-year renewal options; and
B. Approve an annual contingency in the amount of $43,500 (15%).
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BACKGROUND
Orange County Sanitation District (OC San) has been using IBM Tivoli Maximo as a computerized maintenance and management system for the last 10 years to maintain and manage all work performed on OC San assets at Plant Nos. 1 and 2, and the Collections System. OC San has been purchasing the annual subscription and support for the last 10 years and would like to continue purchasing the same for the upcoming fiscal year, 2025-2026. OC San will be purchasing the same number of Application points that were purchased for fiscal year, 2024-2025. Application point licensing is based on user types. Users in Maximo are divided into two categories: administrator users and application users. Depending on the level of access needed, users are further classified as: premium, base, limited, and self-service.
RELEVANT STANDARDS
* Protect OC San assets
* Ensure the public's money is wisely spent
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
* Maintain a proactive asset management program
PROBLEM
OC San's Asset Management program uses IBM Tivoli Maximo for maintaining and managing OC San's assets. To receive continued support and updates from IBM, the annual subscription and support needs to be purchased.
PROPOSED SOLUTION
Procure IBM Tivoli Maximo Application point licenses through Lantrasoft, Inc.
TIMING CONCE...
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