FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
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LONG LEAD TIME AUDIO VISUAL EQUIPMENT PURCHASE FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
Approve a Purchase Order to AVI-SPL LLC for the purchase of Audio Visual Equipment, Specification No. E-2022-1374BD, for a total amount not to exceed $911,309 plus applicable sales tax.
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BACKGROUND
Orange County Sanitation District (OC San) is constructing a new headquarters building under Project No. P1-128A. The new headquarters will require audio-visual equipment to function properly. The construction contract for the project does not include the audio-visual integrator services, which has been planned to be procured through a separate public works contract and includes the purchase and installation of this necessary audio-visual equipment.
RELEVANT STANDARDS
* Ensure the public's money is wisely spent
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
PROBLEM
A number of items with long lead times due to ongoing supply chain issues were identified during the development of the audio-visual integrator contract. If these items are purchased through the audio-visual integrator contract, which is still in development, they could delay the completion of the new headquarters.
PROPOSED SOLUTION
Approve a Purchase Order to procure the equipment with long lead times ahead of the audio-visual integrator contract so the parts will be available in time for installation.
TIMING CONCERNS
All audio-visual equipment is required by October 2023 to maintain the current headquarters construction schedule.
RAMIFICATIONS OF NOT TAKING ACTION
The completion of the new headquarters will be delayed if all audio-visual equipment is not available in time for installatio...
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