FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
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MANHOLE FRAME AND COVER SERVICES, SPECIFICATION NO. S-2021-1258BD
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Service Contract to Ayala Engineering, Inc. to provide Manhole Frame & Cover Replacement Services, Specification No. S-2021-1258BD, for a total amount not to exceed $992,105 for the period beginning November 1, 2021 through October 31, 2022, with four, one-year renewal options; and
B. Approve a contingency of $148,816 (15%).
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BACKGROUND
The Orange County Sanitation District (OC San) owns approximately 4,000 manholes throughout its service area. Occasionally, manholes need repair or replacement due to corrosion, wear from traffic, settling, age, or street repaving. Public safety requires the repair of worn manhole frames and covers in a timely fashion. In addition, when streets are repaved by cities or the county, OC San is required to reset the manhole frames and covers to align with the new street elevation.
RELEVANT STANDARDS
* Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting
* Protect OC San assets
* Commitment to safety & reducing risk in all operations
PROBLEM
There has been an increased level of street maintenance and repaving in the service area. The current authorized contract amount for the manhole frames and covers replacement service was insufficient to sustain the necessary manhole frames and covers replacement work. The prior Service Contract funding was exhausted with five months remaining in the annual term.
PROPOSED SOLUTION
Staff rebid the unit price based Service Contract with a greater number of estimated units to reset the contract for the greater service need. Staff recommends awarding a new Service Contract to Ayala Engineering, Inc. for $...
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