FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
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PLANT RADIO AND BASE STATION UPGRADE
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Approve a Purchase Order Contract to BEARCOM for the purchase and programming/ installation of 122 Motorola R7 radios and two XPR 5550e base stations for Plant Nos. 1 and 2 using the Sourcewell Cooperative Agreement, for a total amount not to exceed $218,822; and
B. Approve a contingency in the amount of $21,882 (10%).
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BACKGROUND
The current Motorola XPR 6550e radios used by Orange County Sanitation District (OC San) plant operations staff are obsolete and no longer supported, leading to operational issues. Upgrading to the new Motorola R7 radios is essential for maintaining effective communication and ensuring employee safety. Additionally, Plant No.1 Operations Center lacks a functioning radio base station and is currently using a handheld portable radio as a work around. Therefore, this project includes upgrading two base stations (XPR 5550e), one for each Plant No.1 and Plant No. 2.
The total costs to upgrade are listed below, as quoted by BEARCOM:
* $ 4,710.00 - Programming / Installation
* $ 6,162.68 - (2) XPR 5550e Base Stations
* $ 17,799.61 - Tax & Shipping
* $190,149.20 - (122) Motorola R7 Radios
$218,821.49 = Total Costs
RELEVANT STANDARDS
* Ensure the public's money is wisely spent
* Commitment to safety & reducing risk in all operations
PROBLEM
The current Motorola XPR 6550e radios used by plant operations staff are obsolete and no longer supported, causing operational issues. The radios cannot be repaired, creating potential safety risks for staff.
PROPOSED SOLUTION
Approve a Purchase Order Contract with BEARCOM to upgrade to Motorola R7 radios, along with the purchase and installation of two new XPR5550e base stations, one for each Plant.
TIMING CONCERNS
To mitigate existing ...
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