FROM: James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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COLLECTION SYSTEM CONDITION MONITORING SERVICE
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $17,777 (10%) to an existing five-year Service and Monitoring Purchase Order Agreement (107432-OB) of $177,778 with Hadronex, Inc. dba SmartCover Systems for field device communication and monitoring services, for a new total contingency of $35,554 (20%).
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BACKGROUND
The SmartCover Systems devices are deployed in the Orange County Sanitation District (OC San) collection system at critical locations. These locations are monitored in real-time for water level changes and hydrogen sulfide gas generation. Staff is alerted when undesirable conditions arise and responds to rectify the situation. Additionally, these monitors are employed for hydrogen sulfide gas generation monitoring to determine the optimal chemical dosing rates and locations for odor and corrosion suppression.
In December 2021, the Board of Directors approved a Service and Monitoring Purchase Order Agreement to SmartCover Systems for a total amount not to exceed $177,778 and a contingency of $17,777 (10%). The term covers a five-year period through September 30, 2026, to remotely monitor sewer conditions, potential sewer overflows, and hydrogen sulfide gas generation in the collection system.
RELEVANT STANDARDS
* Protect OC San assets
* Achieve less than 2.1 sewer spills per 100 miles
* 12 or fewer odor complaints per year under normal operating conditions in the collection system
PROBLEM
The current agreement authorization of funds is insufficient to cover the price increase associated with additional units that are requested. The cost of $29,803.62 for five additional units exceeds the original contingency amount approved for this purpose. It is also anticipat...
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