FROM: Robert Thompson, General Manager
Originator: Mike Dorman, Director of Engineering
SUBJECT:
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COST ESTIMATING SERVICES, CONTRACT NO. PSA2026-002
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
Approve Professional Services Agreements to provide Cost Estimating Services, Contract No. PSA2026-002, for a three-year period with two one-year renewal options effective December 1, 2026, for a combined total amount not to exceed $6,300,000, initially allocated as follows:
PCSInfra, Inc., - $3,150,000
CAPO Projects Group, LLC - $3,150,000; and
B. Authorize the General Manager to transfer funds between the two Professional Services Agreements, as needed, to align contract allocations with actual workload distribution, with no increase to the total Board-authorized amount.
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BACKGROUND
Orange County Sanitation District (OC San) has budgeted for a 10-year $3.6 billion Capital Improvement Program (CIP) and also manages asset management and repair projects through the Engineering Department.
Consultants develop construction cost estimates during planning studies and design. OC San uses in-house staff and Supplemental Engineering Services to develop cost estimates for future projects, review estimates during design, evaluate contractor proposals and change orders, and evaluate value engineering savings. Accurate cost estimates are important for planning the CIP and establishing appropriate project scopes and budgets before construction.
RELEVANT STANDARDS
Comply with California Government Code Section 4526 to engage the best qualified firm “on the basis of demonstrated competence and qualifications” and “negotiate fair and reasonable fees”
Ensure the public’s money is wisely spent
Sustain 1, 5, and 20-year planning horizons
PROBLEM
Over the past six years, inflation and market volatility have made it difficult to develop accurate cost estimates. Cost estimating expert...
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