FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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COOPERATIVE PROCUREMENT WITH CARRIER COMMERCIAL SERVICES FOR HVAC REPAIR SERVICES
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Blanket Purchase Order with Carrier Commercial Services for maintenance services of heating, air conditioning, and ventilation systems for Plant No. 1, Plant No. 2, and pump stations, utilizing the Sourcewell Cooperative Agreement No. 070121-CAR in accordance with Ordinance No. OC SAN-61, Section 2.03(B), for the period beginning October 1, 2023 through September 30, 2024, for a total amount not to exceed $1,200,000 with two (2) one-year renewal options; and
B. Approve a contingency of $120,000 (10%).
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BACKGROUND
The Orange County Sanitation District (OC San) has a recurring need to properly maintain and repair heating, ventilation, and air conditioning (HVAC) equipment throughout Plant Nos. 1 and 2, and all pump stations. In areas that require additional preventive and corrective maintenance work, the HVAC systems are used to cool the electrical, laboratory, informational technology equipment, and occupied areas throughout both plants and outlying pump stations.
RELEVANT STANDARDS
* Participate in local, state, and national cooperative service and purchasing programs
* Maintain a proactive asset management program
* Provide a safe and collegial workplace
PROBLEM
Aging equipment and extended lead times on materials have caused delays in HVAC equipment maintenance, causing equipment failures.
PROPOSED SOLUTION
Establishing a blanket purchase order with Carrier Commercial Services will expedite the procurement process for day-to-day repairs and maintenance of OC San equipment.
TIMING CONCERNS
Early equipment failures have already been observed. Inability to timely perform repairs and preventive maintenance ...
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