FROM: Robert Thompson, General Manager
Originator: Wally Ritchie, Director of Finance
SUBJECT:
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IBM TIVOLI MAXIMO ANNUAL SUBSCRIPTION AND SUPPORT, SPECIFICATION NO. S-2024-1448BD
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION:
A. Approve a Purchase Order to ZProCis Solutions Inc. to provide the conversion of IBM Tivoli Maximo from perpetual licenses to application point licenses, Specification No. S-2024-1448BD, for a total amount not to exceed $276,498; and
B. Approve a contingency in the amount of $41,475 (15%).
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BACKGROUND
Orange County Sanitation District (OC San) has been using IBM Tivoli Maximo as a computerized maintenance and management system for the last 10 years to maintain and manage all work performed on OC San assets at Plant Nos. 1 and 2, and the Collections System. OC San has been purchasing the annual subscription and support for the last 10 years and would like to continue purchasing the same for the upcoming fiscal year, 2024-2025. IBM is changing their licensing model from perpetual licenses to application point licenses. Application point licensing is based on user types. Users in Maximo are divided into two categories: administrator users and application users. Depending on the level of access needed, users are further classified as: premium, base, limited, and self-service. The change from perpetual licensing to application point licensing should not significantly impact the cost to OC San.
RELEVANT STANDARDS
* Protect OC San assets
* Ensure the public's money is wisely spent
* Maintain a culture of improving efficiency to reduce the cost to provide the
current service level or standard
* Maintain a proactive asset management program
PROBLEM
OC San's Asset Management program needs to use IBM Tivoli Maximo for maintaining and managing OC San's assets. To receive continued support and updates from IBM, the annual subscription and support needs to be purchased.
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