FROM: Robert Thompson, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
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MANHOLE FRAME AND COVER REPLACEMENT SERVICES, SPECIFICATION NO. S-2026-729BD
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GENERAL MANAGER'S RECOMMENDATION
recommendation
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a General Services Contract to Ayala Engineering, Inc. to provide Manhole Frame and Cover Replacement Services, Specification No. S-2026-729BD, for a total amount not to exceed $1,260,350 for the period beginning November 1, 2026, through October 31, 2027, with four (4) one-year renewal options; and
B. Approve an annual contingency of $126,035 (10%).
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BACKGROUND
The Orange County Sanitation District (OC San) owns approximately 4,483 manholes throughout Orange County. Occasionally, manholes need repair or replacement due to corrosion, traffic-related wear, settlement, aging, or street repaving. Public safety requires worn manhole frames and covers to be repaired in a timely manner. In addition, when street repaving occurs, OC San is required to reset its manhole frames and covers to match the new street elevation.
RELEVANT STANDARDS
Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting
Protect OC San assets
Commitment to safety & reducing risk in all operations
PROBLEM
The current Manhole Frame and Cover Replacement Services contract expires on October 31, 2026. Without a replacement contract, OC San would not have an efficient contracting mechanism to address deficient frames and covers.
The existing contract supports the repair or replacement of more than 100 manhole frames and covers annually. Deficiencies are identified through reports from members of the public and city partners, as well as inspections by OC San Engineering and field staff.
PROPOSED SOLUTION
Approve a General Services Contract with Ayala Engineering, Inc. to continue timely ...
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