File #: 2025-4117    Version: 1 Name:
Type: Consent Status: Passed
File created: 2/13/2025 In control: ADMINISTRATION COMMITTEE
On agenda: 2/26/2025 Final action: 2/26/2025
Title: LANDSCAPE MAINTENANCE SERVICES, SPECIFICATION NO. S-2024-640BD
Sponsors: Lorenzo Tyner
Attachments: 1. Agenda Report, 2. General Services Contract S-2024-640BD
Related files: 2025-4051
FROM: Robert Thompson, General Manager
Originator: Lorenzo Tyner, Assistant General Manager

SUBJECT:

title
LANDSCAPE MAINTENANCE SERVICES, SPECIFICATION NO. S-2024-640BD
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GENERAL MANAGER'S RECOMMENDATION

recommendation
RECOMMENDATION:

A. Approve a General Services Contract to Tropical Plaza Nursery, Inc., for Landscape Maintenance Services, Specification No. S-2024-640BD, for a total annual amount not to exceed $239,589, with four (4) one-year renewal options; and

B. Approve an annual contingency of $23,959 (10%).
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BACKGROUND

The Orange County Sanitation District (OC San) facilities are landscaped and require routine maintenance to ensure the hardscape and vegetation have a positive appearance. The landscaped facilities include the Headquarters, two treatment plants, and offsite collection system locations. Services encompass all aspects of groundskeeping and landscape maintenance.

RELEVANT STANDARDS

* Protect OC San assets
* Ensure the public's money is wisely spent
* Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting

PROBLEM

The contract currently in place for landscape maintenance services is set to expire with no renewal options.

PROPOSED SOLUTION

Secure a contractor to provide landscape maintenance services for OC San facilities.


TIMING CONCERNS

The current contract expires on February 28, 2025, and requires approving a new contract to ensure seamless landscape maintenance service.

RAMIFICATIONS OF NOT TAKING ACTION

Landscape maintenance services would cease, and the appearance of OC San facilities would degrade as landscaped areas become overgrown and accumulate trash and debris.

PRIOR COMMITTEE/BOARD ACTIONS

N/A

ADDITIONAL INFORMATION

An RFP was issued on September 30, 2024, via Planet Bids. The following evaluation criteria were described in the RFP and used to determine the most qualified vendor.

Criterion
Weight
1. Qualification...

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