FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
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COMPLETE FIELD INSTRUMENT CALIBRATION SOLUTION
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GENERAL MANAGER'S RECOMMENDATION
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RECOMMENDATION:
A. Award a Professional Services Agreement to Beamex, Inc. to provide Instrumentation Data Management Services, Specification No. CS-2020-1102, for a total amount not to exceed $257,714;
B. Award a sole source purchase order for the purchase of instrumentation hardware in an amount not to exceed $259,124; and
C. Approve a contingency in the amount of $77,525 (15%) for both procurements.
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BACKGROUND
The Orange County Sanitation District (Sanitation District) uses electronic field instruments to measure flow, level, temperature, pressure, and other analytical data (pH, turbidity, conductivity, nitrate, etc.) throughout different process areas. These instruments must be regularly inspected, calibrated, and maintained to ensure accurate monitoring of our operations. Staff is recommending implementation of a complete solution for the collection and reporting of instrumentation data for calibration, maintenance, and inspection activities performed on treatment plant equipment, in accordance with regulatory and reliability requirements. The Software and Professional Services contract was competitively bid and Beamex, Inc. was the only responsive and responsible bidder to respond.
RELEVANT STANDARDS
* Ensure the public's money is wisely spent
* Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard
* Protect Orange County Sanitation District assets
* Maintain a proactive asset management program
PROBLEM
The current instrument calibration process is manual with significant areas of inefficiencies. Sanitation District process and field tools do not efficiently utilize the technicians "wrench-time." Each field tool serves a single purpose of measu...
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